Finance Assistant (Maternity Replacement)

1- GENERAL OBJECTIVE:

The Finance assistant has to assist the Finance Officer in all the activities related to finance and cash management.

2-RESPONSIBILTIES AND TASKS:

Treasury & Cash Follow-up:
- To manage the petty cash
- To do daily physical inventory of the petty cash, and report any discrepancies to superior
- To regularly go to the bank to withdraw money, in order to insure availability of cash at base level
- To prepare and follow up the pay-outs and advances, within established guidelines
- To prepare any payments done at base level
- To translate all invoices to English
- To monitor due dates for payments of contracts
- To guarantee security of the cash and confidentiality of information

Finance & Accounting Management:
 -To check, before recording any entry, that the invoices are compliant with PU-AMI’s regulations and
procedures
- To record all expenses in the excel books on a daily basis, and to properly fill in the information needed
(date, accounting code, project, budget code, etc.)
- To support the finance officerin the monthly closing, and archive the supporting documents
- To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the
donors’ rules and regulations.
- To collect all invoices exempted from the VAT and submit to finance officer
- To follow up with the program on collecting all payment receipts related to suppliers or beneficiaries
- Support the program /logistics with any related request ( missing document, wrong Budget line)
- To support the finance officer in the preparation of the annual closing documents for the base, scanning
and archiving
- Responsible of the monthly sorting, archiving and scanning of the accountancy
- To assist in the preparation for the external audit visits (donor and coordination visits)

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s
needs.

3-PRIORITIES OF THE DEPARTMENT:

MANDATORY REQUIREMENTS
- Language skills: Fluent in Arabic and English
- Education degree: University degree in Finance, Accounting, or another relevant degree
- Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
- Knowledge and skills: Good analytical and writing skills
- Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
- Other: Knowledge of humanitarian actors
- Good management and pedagogical skills

ASSETS
Interests:
- Strong motivation to help people in need
- Accounting and finance
Transversal skills:
- Well organized
- Ability to take initiative to deal with difficulties encountered in daily work
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
- Autonomy, neutrality, hard worker
- Able to manage stress and pressure