Hr Assistant

HR Assistant Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. In close respect to humanitarian principles, PU-AMI promotes humanitarian access and dialogue with all components of the civil society in Lebanon, and delivers assistance based on the needs, regardless of religion, politics, and ethnic matters.    Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.   PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.   Under the direct supervision of           ADMIN, FINANCE AND HR MANAGER  under the technical supervision           HR COORDINATOR under the overall supervision               FIELD COORDINATOR in supervision of                                      N/A   1-            GENERAL OBJECTIVE The –HR assistant assists the Administrative, HR & Finance Manager in all HR related tasks and procedures. 2-            RESPONSABILITIES AND TASKS 1.            HR Administrative management & Follow up              To prepare and/or gather supporting documents related to each local staff contract : PU-AMI card, ID and driving license copies, blood type justification, certificates;              To help preparing local staff contracts (new recruitments, contract extensions or renewals) and ensure each staff is aware of contract terms and conditions;              To keep track of the days off for the national staff and to ensure the respect of the process;              To follow up the evaluation/appraisals deadlines and inform the managers accordingly;              To record the minutes of meetings when asked by superiors;              To scan all the documents related to each employee.              To ensure that the filling and archiving procedure is respected.   2.            Recruitment              To ensure that the recruitment policy is implemented and respected              To ensure that all the recruitment document (selection  grid, comparative table, technical tests) are available in the employee’s  files;              To assist the Admin, HR & Finance Manager in the recruitments and participate to  interviews when requested;              To file and archive the resume received on the email address for each department;              To prepare and ensure the integration of any new employee (contract, email, document to bring etc...);              To follow up on the recruitments and inform candidates                3.            Payment              To prepare the pay roll at the end of each month and validate with admin manager              To prepare the expatriates per Diem at the beginning of each month and validate with the Admin, HR & Finance Manager.              To support in the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance              To update the Salary database every time a change arise.              To prepare amendment of salaries, seniorities job descriptions when requested.   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs   QUALIFICATIONS MANDATORY REQUIREMENTS              Language skills: Fluent in Arabic and English              Education degree: University degree in Human Recourses or related field.              Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)              Knowledge & skills: Good analytical and writing skills              Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel     ASSETS                Interest: -              Strong motivation to help people in needs -              Management/capacity building              Transversal skills: -              Well organized -              Ability to take initiative to deal with difficulties encountered in daily work -              Ability to adapt or change priorities according to the changing situation within a mission or the organization itself -              Autonomy, neutrality, hard worker -              Stay focused under pressure -              Accept changes and comments from direct supervisor.