Internship - Administrative Assistant For Human Resources

General objective The Administrative Assistant - HR has to assist the Administrative, HR & Finance Manager in all the activities related to human resources management.   Responsibilities and tasks:  1.   Administrative management & Follow-up -  To prepare and/or gather supporting documents related to each local staff contract: PU-AMI card, ID and driving license copies, blood type justification, certificates, etc. -  To help preparing local staff contracts (new recruitments, contract extensions or renewals) and ensure each staff is aware of contract terms and conditions -  To forward updates, regarding all expatriate and local staff and their contract terms (dates, position, monthly allowance) -  To keep track of the days off for the national staff and to make sure the process is respected -  To follow the evaluation/appraisals deadlines and inform the managers accordingly -  To record the minutes of meetings when asked by superiors -  To manage the housekeeping staff -  Send the insurance forecast to the Senior HR assistant at Coordination on a regular basis and report complaints    2.   Recruitment -  To receive and screen the resumes, using the criteria that were predefined with the managers -  To ensure that the recruitment policy is implemented and respected -  To ensure that all the recruitment document (selection  grid, comparative table, technical tests) are available in all the files -  To assist the Admin, HR & Finance Manager in the recruitments and  attend interviews when needed as per the Human Resources policy -  To prepare the integration of any new employee (contract, email, document to bring etc.) -  To ensure that the employee has an induction planning prepared according to the induction plan    3.   Payment -  To prepare the payroll at the end of each month -  To prepare the expatriates’ per diem at the beginning of each month -  To help in the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance -  To update the Salary database every time a change arise   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS   Mandatory requirements Language skills: Fluent in Arabic and English Education degree: University degree in Human Recourses or related field. Work experience: Minimum 1 year experience in a similar position (NGOs/private companies) Knowledge & skills: Good analytical and writing skills Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel   Assets Interest: -       Strong motivation to help people in needs -       Management/capacity building Transversal skills: -       Well organized -       Ability to take initiative to deal with difficulties encountered in daily work -       Ability to adapt or change priorities according to the changing situation within a mission or the organization itself -       Autonomy, neutrality, hard worker