Monitoring, Evaluation, Accountability And Learning Manager

The MEAL (Monitoring, Evaluation, Accountability and Learning) Manager will assist the base’s operations teams in being accountable to beneficiaries, donors and other stakeholders by supporting the development and implementation the MEAL plan for each project results frameworks and common outcome indicators.   The MEAL manager position’s major objectives are to properly achieve the following global tasks:    Implementation of the Monitoring, Evaluation, Accountability and Learning activities as planned with close collaboration with the operations teams and the MEAL Coordinator;  Specific technical communication with donors upon direct request and following directions from Base Program Coordinator  Submission of regular reports with accurate and qualitative data;  Capitalization and Institutional Knowledge building  Management the MEAL team following PU-AMI rules and regulations  Financial and logistic follow-up.   Responsibilities and tasks   MEAL: He/She will ensure implementation and oversight of all MEAL activities. Human Resources: He/She will supervise the MEAL team. Logistics and Administration: He/She will oversee the logistic and administrative duties related to MEAL activities under his/her responsibility. Safety and Security: He/She will follow safety and security rules on-base and will transmit all safety and security information to the Field Coordinator and Security Manager. Strategy: He/She will participate in developing new operations and strategy plans as needed.   Specific objectives and linked activities   Implementation of the Monitoring, Evaluation, Accountability and Learning activities as planned in close collaboration with the operation teams and line managers (direct and technical supervision): To participate in the definition of the methodologies for surveys under the technical supervision of the MEAL coordinator; To develop and update the MEAL plan for each new project and for the base, following the standards of the mission, under the technical supervision of the MEAL coordination and the direct supervision of the Base Programme Coordinator; To develop the overall plan of implementation of the MEAL activities on a monthly basis and support team leaders in the daily organization of the activities and in the coordination with the other departments; To keep track of all contractual activities and make sure that they are planned in line with the donors’ requirements and timeline; To ensure the quality and accuracy of the data and a serious follow-up of available guidelines, with the support of the MEAL coordinator; To ensure a good communication with operation teams on planning and preparation of all MEAL activities related to other project aspects. To implement and follow up the MEAL department activities in direct collaboration with the Base Program Coordinator of Beirut base and under the technical supervision of the MEAL coordinator; To ensure proper coordination and liaison with the program departments and the MEAL coordinator.   Communication with donors and stakeholders upon requirement and following directions from Base Program Coordinator To communicate with donors and stakeholders, as required, in relation to the organization of the activities; To proactively report to Base Program Coordinator and Field Coordinator possible challenges faced in the activity implementation and for the need to report to donor such difficulties; To proactively report to the Base Program Coordinator and Field Coordinator important communications raised during meetings or bilateral communications with donors and stakeholders.   Submitting regularly reports with accurate and qualitative data: To provide inputs to proposal development as well as project reporting with accurate data; To support in the assessment phase for new projects in relation to methodology development and assessment implementation, in coordination with the MEAL coordinator; To keep an organized filing of all MEAL related activities and data collection; To participate in the preparation of results frameworks, performance monitoring and evaluation plans for new projects including the harmonization/standardization of indicators, data collection methodologies, timelines and tools under the technical supervision of the MEAL Coordinator; In collaboration with the Base Program Coordinator and Field Coordinator, to identify new areas of intervention and needs assessment; To submit weekly, monthly and quarterly reports as well as ad-hoc activity reports to Base Program Coordinator respecting the deadlines set and formats established by the donor. The reports are to be technically validated by the MEAL coordinator when required.   Capitalization/Institutional Knowledge Building To facilitate systematically and regularly methodologically sound capitalisation sessions with the operations and MEAL teams by presenting the results of assessments, surveys and evaluations and jointly formulating recommendations; To maintain a resource library related to the specific field office/geographical area with internal or external information (such as assessments reports, post intervention reports, relevant external reports); To make sure that documentation of methodologies and activities developed is updated and well organized.   Management of the MEAL team following PU-AMI rules and regulations To recruit the MEAL team as per stablished plans; To organize training sessions for the MEAL team to cover gaps and needs identified dynamically within the team; To flag to the Base Program Coordinator training needs identified within the team and not deliverable by the MEAL Manager in order to prioritize external training opportunities or training conducted with the support of the coordination; To follow up the MEAL team according to the missions’ Standard Operating Procedures (daily management, performance evaluation, holidays management); To ensure performance evaluation of the MEAL team is done regularly and as per rules. To ensure performance evaluations are well understood by the evaluated team member and to set and follow up objectives for the individuals’ personal development; To constantly liaise and coordinate actions with the Base Program Coordinator of the Beirut base.   Internal and external reporting To provide internal reporting on activities according to PU-AMI internal tools and as per plans and deadlines shared; To submit weekly, monthly and quarterly reports as well as regular activity reports to the Base Program Coordinator for validation and submission to donors within the timelines set.   Financial and Logistics Management To follow-up the financial and logistics aspects of the MEAL activities (if needed); To manage the cash forecast in link with the MEAL activities (if needed).