Premises Officer

PREMIERE URGENCE AIDE MEDICALE INTERNATIONALE -         LEBANON    -       Premises Officer   Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.   Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.   PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.     POSITION GENERAL INFORMATION   Position: Premises Officer Based in: Coordination – Beirut   Supervision   Under the direct supervision of:       Logistics Coordinator Supervision of  :                                               / Under the overall supervision of:     Head of Mission     OVERALL MISSION   General objective   Under the direct supervision of the Logistics Manager, the Premises Officer has to ensure a proper maintenance and follow up of all the premises, and to support all logistics activities linked the assets.   Responsibilities and tasks     Asset follow up -       To follow up assets inventory regularly and to send the asset list every month to the line manager -       To ensure that the team are aware of their obligations regarding the assets use -       To check physically the equipments and to update the list every  month -       To dispatch the equipments according to the needs (and to update equipment list accordingly) -       To assess and report the asset needs to the line manager (asset needs list) -       To manage the stock of assets -       To make sure the assets are properly maintained     Equipement & Building follow up -       To regularly check the equipments and furniture of the premises and its use; -       To dispatch the equipments and furniture according to the needs; -       To regulary inspect the offices and living accomodatin to asses what work is necessary; -       To draw up a list of needs of equipments and furniture when needed; -        To look after all material of furniture, carry out minor maintenance and repair work as well as improvements to the premises, once validation has been received from the line manager; -       To find additional premises upon identification of needs and help her/his supervisor to follow up all contractual aspects of all premises; -       To follow up the rents (office and flat) and fees (internet, electricity, water…for office and flat) payments and follow up of the office/flat maintenance (repairs, paintings…)   Security -       To ensure a proper security plan for the premises, in collaboration with the Security Manager and Logistics Manager -       To make sure the employees are informed and respect the Security plan   Archiving -       To archive and centralize logistic files regarding assets -       To archive and centralize logistic files regarding contracts and premises     The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.     QUALIFICATIONS   Mandatory requierements   Language Skills: Fluent in Arabic and English, (speaking/reading/writing). Education Degree: Bachelor degree in technical science/finance  (Computer skills and good technical knowledge, basic IT maintenance, electrical and water installations, basic furniture maintenance..) Work experience: Previous relevant experience in a logistic function and preferably in an NGO Computer skills: / Other  requierement -         Valid driving license       Assets   Other knowledge: Acquaintance with INGO' rules, procedures and regulations Interest: Work in relief Transversal skills -         Honest and trustworthy -         Reliable, rigorous and well organized -         Motivated and dedicated to his/her job -         Able and willing to learn to extend his/her scope of work -         Able to manage priorities, take initiatives and work without constant supervision