Procurement Officer

Procurement Officer   Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises. PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.   POSITION GENERAL INFORMATION   Position:Procurement (Operation) Based in: Saida   Supervision Under the direct supervision of:   Supply Chain Manager Under the indirect supervision of: Project Implementation Coordinator Supervision of  :                        None Under the overall supervision of: Field Program Coordinator     OVERALL MISSION   General objective Under the direct supervision of the Supply Chain Manager, the Procurement Officer is responsible for the qualitative, quantitative and timely frame follow up of all activities related to all operational procurement at base level. He/She ensures a proper implementation and good respect of PU-AMI purchase procedures.   Responsibilities and tasks Supply Chain and procurement: Supply items/materials according to the requests and following PU-AMI’s procurement procedures        - Identify suppliers for all kind of markets related to PU-AMI’s activities and needs        - Take part in the analysis of the local purchasing environment        - Identify the necessary procurement documents for a given procedure        - Collect/draft all necessary documents (Excel) and transfer them to the Supply Chain Manager for validation        - Follow up purchases from request to payment and delivery        - Control quality and quantity of the purchased items according to the requester’s specifications        - Ensure that the format and information on quotes and invoices comply with regulations        - Ensure compliance with administrative procedures for the management of advances and payment of suppliers        - Update the mission catalog to facilitate the procurement process    Reporting & Follow up        - Gather all procurement documents as a complete file and transfer them to the Supply Chain Manager        - Give daily report to the Supply Chain Manager and the purchase requesters about procurement progress        - Update the purchase request Follow Up on weekly basis.   Archiving         - To archive and centralize the files   The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS   >> Mandatory requierements Language Skills: Fluent in Arabic and good level in English, (speaking/reading/writing). Education Degree:  Good knowledge of purchase procedures in general. Work experience: Previous relevant experience in a logistic function and preferably in an NGO Computer skills: Basic knowledge in Microsoft Office Excel and Word and computer sciences. Other  requierement: Valid driving license since at least 2 years   >>Assets Other knowledge: Acquaintance with NGO' rules, procedures and regulations Interest: Work in relief Transversal skills          - Honest and trustworthy          - Reliable, rigorous and well organized          - Motivated and dedicated to his/her job          - Able and willing to learn to extend his/her scope of work          - Able to manage priorities, take initiatives and work without constant supervision         - Motivated and dedicated to his/her job