Procurement Officer

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.  Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.  PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.    POSITION GENERAL INFORMATION   Position: Procurement Officer Based in: Halba, Akkar Salary: 1107$ to 1794$/ month (According to the experience, seniority and benefits)    Supervision   Under the direct supervision of: Supply Chain Manager Supervision of  :               / Under the overall supervision of: Field Program Coordinator   OVERALL MISSION General objective  Under the direct supervision of the Logistics Manager, the Procurement Officer is responsible for the qualitative, quantitative and timely frame follow up of all activities related to procurement at base level. He/She supplies items/materials according to the requests and following PU-AMI’s procurement procedures     Responsibilities and tasks   Supply Chain and procurement: -       Identify suppliers for all kind of markets related to PU-AMI’s activities and needs -       Take part in the analysis of the local purchasing environment -       Identify the necessary procurement documents for a given procedure -       Collect/draft all necessary documents (Excel) and transfer them to the Logistics Manager for validation -       Follow up purchases from request to payment and delivery -       Control quality and quantity of the purchased items according to the requester’s specifications -       Ensure that the format and information on quotes and invoices comply with regulations -       Ensure compliance with administrative procedures for the management of advances and payment of suppliers -       Conduct market surveys and approach suppliers -       Negotiate, sign and follow-up contracts   Reporting & Follow up -       Gather all procurement documents as a complete file and transfer them to the Logistics Manager -       Give daily report to the Logistics Manager and the purchase requesters about procurement progress -       Edit, update, print and have validated the procurement files, folliwing the purchase requests regarding the operations -       File properly and sytematically all the documents linked to procurement -       Update and share on a weekly and/or montlhy bases the follow-up tools regarding procurement (catalogue, purchase request follow-up, etc.)    The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.\    QUALIFICATIONS   Mandatory requierements   Language Skills: Fluent in Arabic and good level in English, (speaking/reading/writing). Education Degree:  Good knowledge of purchase procedures and budget follow-up in general Work experience: Previous relevant experience in a logistics function and preferably in an NGO Computer skills: Good skills in networking and Internet. Very good knowledge in Microsoft  and Pack Office (Word, Excel, Outlook, Internet) Other  requierement -         Valid driving license since at least 1 year     Assets   Other knowledge: Acquaintance with NGO' rules, procedures and regulations Interest: Work in relief Transversal skills -         Honest and trustworthy -         Detail oriented -         Reliable, rigorous and well organized -         Motivated and dedicated to his/her job -         Able and willing to learn to extend his/her scope of work -         Able to manage priorities, take initiatives and work without constant supervision -         Motivated and dedicated to his/her job -         Able to work and reach targets under pressure