Protection And Basic Assistance Project Manager

-      GENERAL OBJECTIVE Under the direct supervision of the Base Program Coordinator and overall supervision of the Field Coordinator, the PM Protection & Basic Assistance (PBA) is in charge of implementing and ensuring the quality of protection and basic assistance activities (provision of cash assistance and non-food items, management of referral system).   The PBA PM position’s major objectives are to properly achieve the following global tasks: Develop an efficient and sustainable referral system (with the support of the Project Managers and MEAL Manager);  Implement protection activities in accordance with internal Standard Operating Procedures (SOPs) and existing national protection guidelines; Train and support the field officers on specific protection issues to develop good practices. RESPONSABILITIES AND TASKS Role and Responsibilities                     Project planning and implementation: S/he coordinates protection and Basic Assistance (PBA) activities and ensures that the operational and qualitative aspects are properly put into practice. S/he also provides training to the implementation teams (PU-AMI but also local partner staffs) regarding protection, legal aspects, case management and referral pathways. S/he participates in making sure that protection and PU-AMI’s Protection against Sexual and Exploitation Abuse (PSEA) policy are understood and respected by all involved staff and for all activities. Representation and coordination: Upon request from his/her supervisor, s/he ensures and coordinates the PU-AMI’s sectorial representation (e.g. Protection-related Working Group) in the area which s/he is responsible for among partners, donors, authorities and other stakeholders. She/he ensures an efficient coordination with the other components of the project. Team management and capacity building: S/he supervises the PBA team through technical guidance, task management and capacity building. S/he liaises with program and support departments. Budget planning and management: S/he manages the activities budget and following-up the expenses as well as providing monthly budget forecasts. Capitalization, reporting and communication: S/he assists the BPC/FCO in providing sufficient and detailed information in program reporting for donors and coordination. Strategy: S/he contributes to the adjustment of current interventions or/and to the development of new interventions based on identified needs. Specific objective and linked activities  -         PROJECT PLANNING, IMPLEMENTATION AND MONITORING -  In coherence with Working Group’s guidelines, Inter-Agency Steering Committee (IASC) policies, PU-AMI’s code of conduct and SOPs,  and in the frame of donors requirements, s/he defines the protection methodology for the proper implementation of the main following activities (non-exhaustive): -        Mapping of operational protection actors in the areas of intervention and coordinating with them. -        Strengthening existing referral mechanisms and set up of specific referral pathways for specific cases: child protection (CP), Sexual and Gender Based Violence (SGBV), legal issues. -        Training of PU-AMI employees and local partners on referral pathways and specific problematics (tenancy rights, access to services, etc.) -  Ensure the coherence of the activities under his/her responsibility (indicators and results follow-up) -  Prepare work plan at the start of the project and reviews it periodically based on the results of project monitoring (including identification of support required from other sectors within the organization); -  Understand and comply with donor guidelines and procedures regarding implementation, reporting, procurement of goods and services, and stays informed on new official guidelines and procedures; -  Lead regular field visits and ensure that best practices standards are met; -  Update the PMT (Project Monitoring Tool) as a tool to follow up the implementation of the project; -  Provide situation report (SITREP) and weekly report and share it with the BPC; -  Train field teams on SOPs, case management and legal aspects, as well as safety and security measures related to PSEA; -  Inform the BPC of any relevant issues related to the project implementation.           REPRESENTATION and COORDINATION   -   In coordination with the BPC, represent PU-AMI and coordinates in the project area with any relevant stakeholders, local, national and international partners, as well as local authorities, in order to facilitate the implementation of activities and to develop monitoring tools and strong capacity building, as well as inter-organizational learning; -  Participate actively to the Working Groups related to protection at national (if required) and/or local level; -  Participate to the elaboration of common tools and guidelines; -   Work in close coordination with relevant staff in other PU-AMI bases, including Shelter, Health, WASH, and MEAL to promote protection mainstreaming and the development of new concepts/approaches/collaborations for future programming.    -       TEAM MANAGEMENT AND CAPACITY BUILDING   -  Provide direct supervision and build staff capacity (PU-AMI and local partners) on protection, in accordance with adequate international guidelines and technical handbooks; -  Monitor and provides objective feedback related to the performance of the staff under his/her supervision (including staff performance appraisals every 6 months) to promote professional development; -  Deliver awareness sessions about human rights, relevant protection topics (CP, SGBV, gender equity, etc.) and community mobilization to PU-AMI staff; -  Guarantee the appropriateness of programs and their respect for the health, PSEA policy and framework of operations of PU-AMI; -  Defines and implement the required training to all field teams and to community volunteer/ local partners; -  Support and advise the field teams in the identification and solving of protection issues; -  Ensure  good communication – coordination – information level of each member of the Field teams during regular coordination meetings (or other when required); -  In collaboration with the HR-Admin-Fin team, follow the hiring process for PCO staff under his/her line management at base level by: drafting job descriptions, sorting resumes and conducting interviews; -   Solve team conflicts and ensures team building and discipline; Ensure the application of disciplinary procedures in accordance with PU-AMI’s HR policy and in collaboration with the Admin team and the Field Coordinator.         - BUDGET & LOGISTICS MANAGEMENT   -  Comply with all logistics’ rules, procedures and processes and ensure the timely supply of all logisitics’ needs for the successful implementation of your program. -  Be responsible for eligibility and good utilization of funds allocated with the activities under his/her management; -  Be accountable for managing expenditures related to grants; -  Be responsible for the follow-up and control of his/her budget area; -  Analyze and propose solutions of reallocation if needed, after receiving a monthly updated budget follow-up (BFU) from the Admin/Finance department; -  Be responsible for approving expenditures and re-allocations within his/her budget area(s); -  Plan and monitor expenditures to take place during the grant period; -  Make timely cash forecast according to his/her budget areas. -        CAPITALIZATION, REPORTING AND COMMUNICATION   -  Write regular reports on the above activities as requested by the PIC or the Technical Coordinator -  Contribute to the writing of intermediary and final reports for donors by providing exhaustive information on protection and basic assistance related activities, challenges and startegy. -  Capitalize lessons learnt and good practices throughout the project in coordination with the MEAL department; -  Participate in the writing of comprehensive Activity Forms for all major operational aspects, in coordination with the MEAL department and under the supervision of the BPC / FCO; -  Participate in the development of comprehensive support documents and tools to ease the implementation of activities.  -         STRATEGY AND DEVELOPMENT OF NEW PROJECTS   -  Contribute to needs assessment design and conduction, and suggests activities in line with the country strategy plan in coordination with the BPC; -  In the context of identifying new operations, and together with the BPC / FCO, contribute to the preparation of project proposals and budgets for the PBA sector; -  Participate in the strategy development of the base and the mission; -  Contribute to the development of accurate understanding of the Lebanese context and humanitarian situation (beneficiaries, needs, political context, and strategy of intervention…)   The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.    Mandatory requirements Language skills: Fluent in English (speaking/reading/writing).  Education degree: University degree in social work, community development or another relevant degree Work experience: Minimum 2 years protection experience with a humanitarian organization (at least 1 in Lebanon) Knowledge and skills: Good analytical and writing skills /Understanding of project cycle management /Good management capacities and team leadership spirit Computer skills: Good knowledge of the MS office software including Word, Excel, Outlook, GIS High knowledge in community mobilization, protection Good knowledge of South Governorates, willing to travel locally Valid driving license Excellent communication and diplomacy skills to manage relationship in potentially tense situations Must understand and adhere to humanitarian standards/principles Knowledge of Arabic (speaking/reading) A high sense of discretion and integrity when dealing with sensitive protection information Ability to deal with difficult work situations requiring emotional stability Ability to communicate clearly and concisely both orally and in writing High sense of responsibility and initiative Ability to prioritize a heavy workload and to delegate accordingly Ability to build positive working relationships with partners and other stakeholders. Self-motivated, flexible and adaptable to the needs of the team and organization Team player: proven management ability and inter-personal skills Problem solving and leadership skills Understanding of the political and humanitarian context in Lebanon