Shelter Field Officer

1- GENERAL OBJECTIVE

The Shelter Field Officer, as part of the Shelter Team, works in Shelter activities, including, but not limited to, construction and rehabilitation of shelters, upgrading of sanitation facilities, and distribution of relief items at field level, in the framework of PU-AMI’s Program in Lebanon. S/he contributes to and is part of conducting surveys and collecting needed information from the field following the Project Manager and/or Team Leader’s guidelines. The Shelter Field Officer spends most of his/her time in the field and is in daily and direct contact with beneficiaries. S/he works in close collaboration with team members of the Shelter and other departments, under the supervision of the line manager.

2- RESPONSABILITIES AND TASKS

ROLE AND RESPONSIBILITIES

ACTIVITIES IMPLEMENTATION

- Ensure the distribution of shelter relief items to beneficiaries in coordination with Logistic team and/or other partners;

- Implement shelter activities, included but not limited to rehabilitation and construction of shelters, rehabilitation and upgrading of sanitary facilities, and distribution of kits or other core relief item;

- Guarantee the respect of Minimum International Standard as communicated by the Project Manager and PU-AMI guidelines;

- Conduct needs assessment at field level, following the recommendations of the line manager;

- Prepare a complete Bill of Quantities (BOQ) for the unit technically evaluated on the field; the preparation of the BOQ will include: definition of items, describing the specifications, the quantity and the quality of materials required Measure and validate the works implemented by the beneficiaries or contractor;

- Ensure respect of security rules and report immediately to the Project Manager/Team leader and Security focal point at the base any accident that may happen;

- Ensure the identification and referrals of needs following PU-AMI’s guidelines and in collaboration with the Project Manager and Referral Officer;

- Provide technical advice to beneficiaries and guide beneficiaries during the rehabilitation works;

- Ensure compliance with PUI-AMI’s strategies and methodologies at field level, follow up and adhere to available SoPs and Guidelines;

- Collect MOU/handover signatures from beneficiaries and owners, and clearly explain the roles and responsibilities for each parties;

- Negotiate with owners to agree to freeze, lower rental rates, or provide a rent-free for a long period of time as a result of PU-AMI’s rehabilitation;

- Participate in the RNA (Rapid Needs Assessment) when requested by line manager;

- Support other PU-AMII teams, if requested by the line manager;

- Participate in team workshops and lessons learnt seminars.

2- COMMUNICATION & FOLLOW-UP

- Participate in the field work and respond to beneficiaries’ queries with good knowledge of relevant information;

- Ensure referral of cases in need following PU-AMI internal referral mechanism;

- Communicate PU-AMI’s policies at field level when needed;

- Report complaints received from beneficiaries and maintain transparency and clarity in communication;

- Follow up on the implementation of the activities by conducting daily field visits.

REPORTING

- Report any serious delay, problem or other relevant information to the line manager;

- Report on the progress of Shelter activities on a daily and weekly basis;

- Collect and report the data corresponding to the activities implemented, respecting the templates, timeframe and existing procedures;

- Contribute and participate within weekly unit meetings including accurate reporting on success and challenges.

- The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs

PRIORITIES OF THE DEPARTMENT

- Assess and report shelter needs in the areas of operation;

- Develop shelter assistance for People with Disability through the provision of new items;

- Update on yearly basis, or when necessary, unit prices through market study;

- Develop shelter needs assessment in current or new area of operation;

- Look for new initiatives that will enhance the implementation.

QUALIFICATIONS

 MANDATORY REQUIREMENTS

Language skills: Fluent in Arabic, good level of English (desirable);

Education degree Bachelor of Civil Engineering/Architecture or relevant engineering degree;

Work experience: Experience in NGOs/private sector for a minimum of 2 years 

Knowledge and skills:

- Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities;

- Excellent geographical knowledge of the area of responsibility;

- Strong ability to prioritize, follow up and complete tasks;

- Strong communication and negotiation skills;

- Willingness and ability to travel within the area of responsibility.

Computer skills: Basic knowledge of MS Office software including Word and Excel

Other: Valid driving license (for 2 years minimum)

ASSETS - Interests

General interest in Humanitarian Relief Work.

Transversals skills

- Excellent communication and diplomacy skills, in particularly with the beneficiaries;

- Ability to manage relationships in potentially tense situations;

- Strong motivation to help people in need;

- Ability to analyze and suggest improvement;

- Well organized and hard worker;

- Ability to manage stress and pressure;

- Neutral and impartial in all situations.