Shelter Project Manager

ROLE AND RESPONSIBILITIES

1. Information collection and sharing
 To participate in the definition and development of guidelines and methodologies for assessments and
assessments reports in coordination with the MEAL department.
 To participate to the assessment reports according to developed formats.
 To proactively coordinate and work with other actors on the ground.
 To ensure proper communications schemes with the different levels of local authorities.

2. Activities implementation
 To design and implement Shelter activities in direct collaboration with the Deputy Field Coordinator and
the support of the Shelter Coordinator.
 To organize, schedule, coordinate and plan the Shelter activities and the team’s work on monthly, weekly
and daily bases.
 To conduct field visit on daily bases with the shelter team, including in Palestinians camps and gatherings
to monitor closely the implementation of the activities (BOQ, payment validations, handover, etc).
 To ensure proper coordination and liaison with local partners, local communities and
Municipalities/Authorities.
 To collaborate closely with the protection team, who also secure shelter through conditional (Cash for rent)
and unconditional cash assistance (Emergency cash assistance).

To collaborate in all monitoring and evaluation defined schemes (post intervention impact survey) with the
MEAL department.
 To propose adjustments of the strategy if needed

3. Operational team management
 To participate to the recruitment process and set up the training of the operational.
 To follow up of the operational team according to the missions’ Standard Operating Procedures (daily
management, performance evaluation, leave request)
 To ensure performance evaluation of the operational staff.
 To constantly liaise and coordinate actions with the Deputy Field Coordinator of the base.

4. Internal and external reporting
 To provide internal reporting on activities according to PU-AMI internal tools.
 To prepare external reporting (with support from his/her supervisors).

5. Financial and Logistics Management
 To follow-up the financial aspects of the project (Financial Follow Up).
 Management of the cash forecast in link with the different projects under his/her management.
 In direct link with the logistics departments manage the Shelter stocks and replenishments.
 To issue and follow up procurements for the project needs.
 Manage expenditures related to specific grant.
 Ensure follow-up and control of his/her budget area.
 Analyze and propose solutions of reallocation if needed, after receiving a monthly updated budget follow
up from the Admin/Finance Department.
 Approve expenditures and re-allocations within his/her budget area(s).
 Plan and monitor expenditures to take place during the grant period.
 Avoid any over or under expenditures at the end of the grant, when possible, and provide relevant and
timely information to DFC, Field Coordinator, and admin department in case of such occurrences,

6. Capitalization/Institutional Knowledge Building
 To participate to the redaction of Activity Forms for all major operational aspects in direct collaboration
with his/her supervisors and Shelter Coordinator.
 To develop comprehensive support documents for activities implementation by the Shelter team
 To develop understanding of the PU-AMI Area of intervention situation (beneficiaries, needs, political
context, and strategy of intervention…)
 Identification of new areas of intervention and needs assessment (guide the MEAL department to relevant
areas to conduct field assessments, collection of data from other stakeholders…).

7. Contribution to the development of new proposals
 To participate in identifying shelter-related needs in coordination with the Deputy Field Coordinator.
 In the context of identifying new operations, and together with the Project Implementation Coordinator, he/she contributes to the preparation of project proposals for the Shelter sector

To participate in the strategy development of the mission.

8. Ensure the representation of PU-AMI
 Represent PU-AMI in the relevant working groups based on request of the Deputy Field Coordinator;
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the
project needs.

MANDATORY REQUIREMENTS
 Language skills: Fluent in Arabic and English (speaking/reading/writing)
 Education degree: Baccalaureate/University degree in civil engineering or construction works.
 Work experience: Minimum of 2 years of experience in a similar position (NGOs/private companies) in
Shelter/Construction/WASH fields at Management position.
 Knowledge & skills: Good analytical and writing skills /Understanding of project cycle management /Good
management capacities and team leadership spirit.
 Computer skills: Good knowledge of the MS office software (including Word, Excel, Outlook) and AutoCAD.
 Other:
- High knowledge in Shelter and/or WASH sector. Sphere standards and National standards defined
by the WG.
- Good management and pedagogical skills.
- Good knowledge of Saida Governorate including Palestinian camps, willing to travel a lot locally
and valid driving license.
- Excellent communication and diplomacy skills to manage relationship in potentially tense
situations.

 Assets:
Other knowledge:
- Good skills in reporting.
- Understanding of institutional donor (BPRM, UN agencies, etc.) procedures.
- Knowledge of humanitarian actors in Lebanon