Admin/logistics Assistant

Participate in the preparation, planning and implementation of logistics activities to ensure delivery by  program staff of goals and services to recipients on time. Work closely with program and finance teams to delivery successful programs in compliance with RI and Donor regulations.Manage all procurement for the project, including purchase orders, contracts for goods and services and travel. Ensure timely and accurate processing and documentation of procurements; ensure accurate paperwork and supply chain in compliance with donor requirements and as described in RI’s field procurement manual.  Ensure procurement records systems are well managed and maintained.  Establish and maintain pipeline of supplies to the project sites and oversee the logistical aspects of operations. Liaise with finance to ensure compliance and payment schedules. Implement RI standards in respect to inventory control, procurement standards and other operational aspects.  Establish effective warehouse and commodity management and ensure quality control measures are implemented. Monitor/Analyze spending and inventory control.  Develop and implement in coordination with the finance department all PO/Purchase Request policies and procedures.  Identify, interview and qualify potential new suppliers. Develop/Deliver purchasing and Inventory reports-bids proposals and requirements documents. Monitor suppliers, service providers and/or contractors performance to ensure quality. Monitoring/supervision/maintenance of RI properties [laptops, printers, electronics, cars ect.]Following up on RI utilities [rent, municipality bills, electricity, generator fees, phone bills, internet, cleaning services, water ect.] Ensures the service given is delivered and provide support to HR and Admin Keeping track of RI Lebanon inventory list Ensures all accessed employee documents and files are returned and secured properly Performs other related duties and responsibilities as directed by the supervisor Perform filing of all documents related to the project as required