HR Clerical Assistant - Beirut

Accountability and Complexity

• Uses existing procedures to solve straightforward problems while having limited discretion.
• Duties are clearly defined, and methods and tasks are described in detail.
• Escalates situations outside of standard operating procedure or practice.

Administrative Support: 

• Prepare, distribute and collect signatures for HR-related documents, such as: RI IDs, Private Health Insurance Cards, Payslips, Advance Forms, New Joiners documents, Exit documents…etc.
• Handle HR tasks like photocopying, scanning, printing, data entry, and archiving.
• Schedule and coordinate Onboarding Orientations, Trainings, Interviews, and HR events/gatherings.
• Send and collect signatures on Payslips and ensure adequate filing; Provide support with employees’ correspondence to correct Timesheets errors.

• Prepare, print and distribute RI IDs for the new joiners and the current employees in a timely manner; tracks and distributes insurance cards as necessary.  

• Organize employees’ files, both soft and hard copies as per the HR Guidelines. 

• Track and follow up on attendance during Orientations and Trainings for record keeping; actively support in following up on the Training Supporting documents as needed.

• Assist in updating Volunteers database and other HR reports as requested.
• Act as the clerical point of contact for the NSSF folder specifically related to organizing Employees’ IDs.

 Recruitment Process Support: 

• Assist and closely follow up on scheduling interviews with shortlisted applicants and sending the needed communication e-mails to applicants; supports in scheduling and shadowing Assessment Tests as needed.
• Support in following up with applicants regarding their pre-employment documents; and ensures adequate filing as per the HR guidelines.  
• Assist in following up with Outreach Workers and Volunteers regarding their documents and files; and ensure adequate filing as per the HR guidelines.    

• Assist in filling Offers, Employment Contracts, References, and any other HR Recruitment Forms as needed. 

• Assist in following up on the reference checks for Outreach Workers and Volunteers as per the standard guidelines.  

• Assist in printing out all needed documents for New Joiners in alignment with the HR policies and procedures and in close coordination with the relevant HR Member.  

• Prepare hard files for new hires after double checking that all policies and required documents are signed. 

Behavior and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies
• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional
• Reports any concerns.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

RI Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities. We value:

Inclusiveness

Transparency and accountability

Agility and innovation

Collaboration

Sustainability