HR Clerical Assistant - Daily Worker (Beirut)

General HR Deliverables  

Perform a variety of HR support tasks like copying, scanning, printing, typing, translating, data entry, assisting in organizing HR events, gathering, and following up on signatures for HR related documents from the employees and their supervisors.    

Send and collect signed Payslips for all employees monthly.   

Prepare, print out and distribute RI IDs for the new joiners and the current employees in a timely manner; distribute insurance cards as necessary.   

Assist with archiving and reorganizing employees’ files, both soft and hard copies as per the HR Guidelines.  

Attend HR trainings (online or offline) and take attendance for record keeping.  

Assists in updating HR databases, Volunteers database and other HR data reports as requested  

 Recruitment Process Support:  

Assist in preparing the checklist of posting for each open vacancy. 

Assist in filling the phone interviews and closely follow up on scheduling interviews with shortlisted applicants and sending the right communication e-mails to applicants; accordingly, scheduling and shadowing Assessment Tests as needed.  

Assist in filling in Offers and Employment Contracts templates, and any other HR Forms as needed.  

Attend interviews for Outreach Workers and Volunteers, as needed.   

Assist in following up with Outreach Workers and Volunteers regarding their documents and files.   

Assist in following up on the reference checks for Outreach Workers and Volunteers as per the standard guidelines.   

Assist in printing out all needed documents for New Joiners in alignment with the HR policies and procedures and in close coordination with the relevant HR Member.   

Assist in filling in the needed forms for the new hires as requested while paying close attention to quality of work.  

Open hard copy files for new hires after double checking that all policies and required documents are signed.  

Support in entering new hires information in the HR database and scan all needed documents accordingly.  

Add new joiners to WhatsApp groups. 

Assist in following up with IT to ensure RI emails are created and activated for new joiners. 

Follow up on the onboarding meetings and save the signed forms in the employee file.  

Act in a highly professional and objective manner under all kinds of circumstances with internal staff and external parties while keeping the HR team regularly well informed and updated.  

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

RI Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities. We value:

Integrity

Adaptability

Collaboration

Inclusivity

Sustainability