HR Officer - Bekaa

ESSENTIAL RESPONSIBILITIES AND DUTIES

1. Administrative deliverables

• Ensure an accurate and a timely update of HR database and HR records related to the staff allocated at the field office; Ensure accurate and timely scanning of personnel-related documents in alignment with RI’s Filing Guidelines; Ensure accurate and timely follow up on all HR documents and forms which require signatures at the field office, i.e: Contracts, PAFs, Timesheets, in addition to any other process/task which requires a close follow up and coordination with the staff at the field office;
• Ensure that HR systems are updated in alignment with any changes in personnel in a timely manner; Ensure that the data and information of all new joiners are updated in the needed files and HR Systems (i.e: DisasterReady, RI Excel…etc).

2. Recruitment

• Provide active support in the Recruitment process/steps which include but are not limited to: Vacancy Posting, CV shortlisting (for specific positions), Scheduling Interviews, Conducting Interviews (for specific positions), Reference Checks, Terrorist Checks, Offer Preparation, Gathering Pre-Employment Documents, and Orientation (for specific positions);
• Closely follow up on scheduling the On-Boarding Program meetings for national staff in Bekaa in order to ensure the accuracy of the program’s execution; reminders regarding the due dates of the meetings should be sent on time to the employee and the supervisor and follow up regarding the meetings scheduled should be done.

3. Employee Relations

• Highlight to the HR Coordinator any behavior, complaint or incident which is considered not in accordance with RI’s Code of Conduct, Policies and Procedures in order to take the right corrective actions or disciplinary measures accordingly;
• Act as a point of reference for employees regarding any queries or clarifications on HR services, SOPs and procedures in order to ensure the presence of consistency and common understanding; Assist the HR Coordinator in the process of communicating HR Policies.

4. Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

Equity and Diversity commitment

• Demonstrate sensitivity and understanding of systemic diversity and cultural differences. 
• Ensure that gender equity is addressed in our staffing and programming