Program Admin Assistant (With Finance Background)

Documentation Perform initial review of financial documentation provided by partners in reconciling with their financial reports; Maintain proper records and filing of all relevant paperwork; Provide updates and information as required; Ensure Document Compliance with RI Procurement, Donor and Audit requirements and procedures; Responsible for ensuring that she/he has a thorough understanding of the needed documents requested as support for each of the processes done on a monthly/weekly basis; this is related but not limited to financial documents, transactions, reports, payments and any other project-related process as assigned by the direct supervisor; Identify any gaps in the documentation process and ensure a close follow up regarding this. The job holder should take the imitative to coordinate with other staff to implement required tasks. General Administrative Support Provide full administrative support to the team members regarding daily administrative roles which is related but not limited to data-entry, documentation, printing and filling duties; Maintain a well-organized filling system for recording and tracking all documents; develop needed databases and tracking report as requested; Follow up on stationary supplies and develop Purchase Requests (PRs) for all requested purchases; follows up on the needed signatures and ensures that the right items are received on time; Contribute to daily team tasks by data entry through the training and mentorship of the assigned personnel; Assist on any ad-hoc tasks as required by the team members;