Providing Packaging for daily meals’ production

Organization Background:

The Rene Moawad Foundation (RMF) is a Lebanese non-profit, non-political, non-sectarian organization, established on November 22, 1991, two years after President René Moawad’s assassination, who was elected President of the Lebanese Republic on November 5, 1989 and killed 17 days later. President René Moawad believed in a strong and democratic state and fought for a progressive and modern Lebanon, a peaceful Lebanon, which embraces the values of democracy, human rights, moderation and pluralism.

Project Introduction:

The project’s objective is to alleviate poverty and improve the food security of vulnerable households. RMF, through this project, will ensure the active engagement of 1,800 vulnerable beneficiaries, in short-term cash for work opportunities tackling light rehabilitation, construction, within 6 villages in Akkar. The project envisions distributing hot meals to the engaged workers.

Location of the project

The Orthodox Technical Institute (ITO), Chekh Taba- Akkar, North Lebanon

Submission of Quotations

1. Issuance of Payment occurs within 10 days after submission of legal invoice by cheque withdrawn cash (Cash Order) in US dollars after 48 hours from receiving date
2. Bank fees when cheque withdrawn are on the account of the supplier.
3. Prices must include VAT and it must be shown on the invoice, will paid in Lebanese Pound.
4. The tender will be closed on 20/03/2023 at 4:00 pm and any bid will not be accepted after this time.
5. Procurement department is the only responsible department, any inquiry for clarification must be received in writing to email to procurement@rmf.org.lb at least 3 days before the deadline for submission of tenders. RMF procurement unit will reply to bidders' questions at least 2 days before the deadline for submission of tenders.
6. Supplier must submit his legal papers with the request for quotation, in addition to a copy of the owner’s ID, or his quotation will not be considered
7. Invoice must be official and legal.
8. Prices must be in United states dollars.                                                 
9. Prices include delivery to the mentioned location of the implementation of the project, at any time requested.
10. Please take all the above notes into consideration, or your quotation will be disregarded.

General Requirements

1. The Supplier must submit the company profile, certifications, a list of professionals;
2. Experience in projects similar in nature and complexity as the prime contractor in the last three years is required;
3. The Rene Moawad Foundation has the right to contract all or part of the requested supply and works, according to budget availability;
4. Registration under the Lebanese rules and regulations

Instructions for Submission of Proposal/Offer

All inquiries and requests for information regarding this RFP must be submitted by email to procurement@rmf.org.lb no later than 15/03/2023. Reference the RFP number in all questions/inquiries.

The Bid Opening session of the mentioned RFP will be conducted on March 21st, 2023 at the Rene Moawad Foundation offices in Mejdlaya, North Lebanon at 10:30 AM

Language of Quotation is English

Every supplier has to fill the Bill of Quantities (Annex 1) after being signed and stamped

Bid documents shall be submitted as a soft copy to the following e-mail: procurement@rmf.org.lb not later than 4:00 PM on the due date indicated above 20/03/2023.

Only applications containing the mentioned documents will be taken into consideration.

Selection Criteria

The selection committee will evaluate the offers based upon their technical and cost proposals. Each section will be evaluated based on a best-value determination; bidders should submit their most competitive price proposal.

The cost proposals will be reviewed to ensure they are complete and free of computational errors. The committee will also assess the reasonableness of costs and the cost-effectiveness of the budget, and will determine whether the costs reflect a clear understanding of project requirements. The committee might be asking the bidders to submit the appropriate samples of the requested items.

A contract will be offered to the responsible bidders whose proposal follows the RFP instructions and is judged the most advantageous to Rene Moawad Foundation.

Purchasing Agreement – Terms and Conditions

The ‘Purchasing Agreement’ is signed between The Rene Moawad Foundation and the selected vendor, from the 21st of March 2023 to the 30th of September 2023:

All prices quoted are firm and not subject to any increase during the life of the Agreement.

A 20% plus or minus of the total quantity ordered will be allowed without affecting the agreed-on price.

All Listed item / Items should be quoted.

Prices should be in USD

Payments are made through Bank letter or Wire transfer. “No Cash payments” will be made, under any circumstance.

Failure on the part of a vendor to fulfill any obligation as defined in Agreement shall be considered just cause for Termination of the Agreement, giving five (5) days’ notice in writing to the other party of its intentions to do so.