Administrative Officer

Duties & Responsibilities Greet visitors and informs staff of visitors’ presence. Communicate to operation manager staff absence from office on a daily basis; Open, sort, date, and distribute incoming mail on a daily basis. Serve as phone system administrator, update phone extensions and voice mail, to voice mail system. Handle and coordinate drivers’ schedule appropriately and in accordance with project’s activities (Vehicle log book). Assist staff with travel plans and accommodations Take minutes of meeting and insures their typing and distribution to the staff. Assist staff in preparations for program’s workshops, and other projects events. Data entry, filing, and archiving and scanning. Coordinate repairs to office equipment. Order Stationery. Manage petty Cash. Follow up on procurement procedure and preparation of request for payment. Other duties may be assigned by Finance and Admin Manager and Operation Manager.  Qualifications and skills required: Bachelor degree or equivalent with some experience in secretarial/administrative work Excellent communication skills Ability to meet tight deadlines and work under pressure Ability to handle large volume of work and have excellent organization skills Commitment to creating positive environmental, social and cultural change Excellent interpersonal skills, team worker and good listener Good writing and social skills Previous experience in related field is preferred. Reports to: Finance and Admin Manager/Operation Manager