Administrative officer

Duties & Responsibilities

• Greet visitors and informs staff of visitors’ presence.
• Communicate to Managing Director staff absence from office on a daily basis;
• Open, sort, date, and distribute incoming mail on a daily basis.
• Serve as phone system administrator, update phone extensions and voice mail, to voice mail system.
• Handle and coordinate drivers’ schedule appropriately and in accordance with project’s activities (Vehicle log book).
• Assist staff with travel plans and accommodations
• Take minutes of meeting and insures their typing and distribution to the staff.
• Assist staff in preparations for program’s workshops, and other projects events.
• Data entry, filing, and archiving and scanning.
• Coordinate repairs to office equipment.
• Order Stationery.
• Manage petty Cash.
• Follow up on procurement procedure and preparation of request for payment.
• Other duties may be assigned by Finance and Admin Manager.

Qualifications and skills required:

• Excellent communication skills
• Ability to meet tight deadlines and work under pressure
• Ability to handle large volume of work and have excellent organization skills
• Commitment to creating positive environmental, social and cultural change
• Excellent interpersonal skills, team worker and good listener
• Good writing and social skills
• Previous experience in related field is preferred.