Administrative Officer

Within the “Support to a comprehensive prison reform, in Lebanon” Funded by EU To provide administrative support to the Executive Director, Senior Director, and Finance and Operations; To undertake office telephone reception, including taking messages for other staff; To operate manual and computerized office systems, for example filing papers and maintaining databases; To undertake general office duties, for example: Dealing with post, faxes and internal and external e-mail enquiries; Drafting and sending standard letters on behalf of the Executive Director; Photocopying and collating papers and mailings; Arranging for documents to be printed/bulk printing arrangements; Monitoring stocks of basic items, for example stationery, paper, toner etc; Ordering stationery, periodicals, books, equipment and other items; Arranging travel and hotel accommodation on a frequent basis; Liaising with suppliers and maintaining excellent professional relationships externally.