Project Coordinator

Tasks:

• Ensure that the project's expected results are achieved as per the project description and log frame (activities, outputs, outcomes, impact)
• Develop an action plan for recruitment of beneficiaries
• Develop and complete tools to track project progress and deliverable such as the Indicator Tracking Table (ITT) and progress narrative reports
• Hold weekly meetings with all the teams who are involved in project implementation.
• Ensure that all the tools and processes are standardized across different premises
• Provide consistent project management guidance, methods, systems, tools and metrics for consistent project outcomes throughout the organization.
• Review daily reports, documents, emails, and other external communications prepared by the team
• Coordinate with UNHCR and other donors and respond to their requests and required actions.
• Develop reports as per the project contract (weekly, monthly, quarterly, final narrative reports, etc.)
• Develop data collection tools and collect, review and analyze statistics and data
• Mitigate staff daily challenges (such as challenges in prisons, urgent cases that need prompt attention, etc.)
• Develop evaluation tools to be completed by staff in order to learn about their achievements, recommendations, challenges and future plans
• Respond to the donors' monitoring visits and requests and prepare for the donors' visits
• Attend meetings with donors and other stakeholders
• Initiate first discussions with key actors and prepare relevant communications (letters, emails, meetings, etc.)
• Organize and/or deliver capacity building programs targeting staff and/or external participants
• Address and discuss progress, challenges, amendments, lessons learned and other important information with relevant donors
• Address team inter-personnel challenges and coordinate with the HR officer in case of challenges
• Coordinate with the finance department to manage and allocate resources effectively
• Actively participate in management meetings and contribute to developing policies, strategic plans and other tools
• Introduce the project services and/or achievements in national and/or international meetings and other conferences (PPT presentations, etc.)
• Hold meetings with the project director to discuss programs, progress, challenges, limitations and ways forward
• Ensure that the project's indicators, means of verification and target are achieved and implemented as per the project's log frame