Invitation to Bid – Sports Equipment Tender

Supply and Delivery of Sports Equipment
Projects:

• Sports for Development (ISA)
• Play Well (Funded by the French Embassy)

Deadline for submission: Monday October 20th, 2025
Submission method: By email to [lbprocurement@righttoplay.com]

Preamble
Right To Play is an international non-profit organization that protects, educates, and empowers
children to rise above adversity through the power of play.
Right To Play Lebanon implements programs that use sports and play-based learning to promote
education, psychosocial well-being, and social cohesion among children and youth in different
regions across Lebanon.
In line with this mission, Right To Play Lebanon is inviting qualified suppliers to submit
quotations for the supply and delivery of high-quality sports equipment under two active
projects — Sports for Development (ISA) and Play Well (Funded by the French Embassy).
This procurement will support the creation of structured, inclusive, and safe play environments
for children participating in these programs.

1. Purpose
Right To Play Lebanon seeks quotations from qualified suppliers to supply, assemble, and
deliver high-quality sports equipment for the Sports for Development (ISA) and Play Well
projects.
These Terms and Conditions outline the product specifications, delivery expectations, quality
standards, and evaluation criteria that will govern this procurement process.

2. Scope of Work
The selected supplier shall:
1. Supply all required items listed in the kit breakdowns below, meeting specified quantities
and quality standards.
2. Assemble complete kits for each project, labeled and packed as per Right To Play’s
requirements.
3. Print two project logos (provided by Right To Play) on each kit bag.
4. Deliver all kits and materials to specified locations within Lebanon.
5. Provide delivery cost quotations for each region listed under Section 6.
6. Ensure quality assurance, on-time delivery, and compliance with all specifications
outlined herein

3. KIT BREAKDOWN (Please refer to ITT)

4. Quality Specifications
 All equipment must be new, durable, and safe for children and youth activities.
 Items must be professional-grade or high recreational quality.
 Balls (basketball, volleyball, football) must be from recognized brands such as
Spalding, Wilson, or equivalent.
 Bags must be reinforced, water-resistant, and durable, printed with two project logos
in white.
 Colors must be uniform and bright, matching project branding.
 Any alternative brands must be pre-approved by Right To Play in writing.

5. Packaging and Labeling
 Each kit must be fully assembled and packed individually.
 Each bag must be clearly labeled with:
o Project name (ISA or Play Well)
o Kit number (e.g., “Kit 1 of 27”)
 A packing list must accompany each kit.
 Packaging must prevent damage, moisture, or deformation during storage and transport.

6. Delivery Locations
Suppliers must provide separate one-way delivery fees for each of the following regions:

• Beirut & surroundings
• Baabda & surroundings
• Maten (Bikfaya, Baskenta)
• Keserwan (Jounieh, Sahel Alma, Jbeil)
• North (Tripoli & surroundings)
• North (Koura, Zgharta, Bkefteen)
• North (Akkar & surroundings)
• South (Saida & surroundings)
• South (Tyre)
• South (Nabatieh)
• Bekaa (Zahle & surroundings)
• Bekaa (Baalbek & Deir El Ahmar)
• Chouf

1. Right To Play will not necessarily deliver to all the above locations. Final delivery
2. sites will be confirmed once partner schools and centers are selected.
3. Suppliers must therefore submit locked delivery prices that will remain valid and
4. cannot be modified after quotation submission.
5. Delivery fees must include transportation, loading/unloading, handling, and fuel costs.
6. All deliveries must be pre-coordinated with Right To Play’s Logistics Officer before dispatch.

7. Delivery Timeline

• All deliveries must be completed within three (3) weeks of Purchase Order issuance.
• Partial deliveries are permitted only with prior approval.
• Delays beyond the agreed timeline may result in penalties or supplier disqualification.

8. Quality Control and Acceptance

• Right To Play reserves the right to inspect and test all items prior to final acceptance.
• Defective or non-compliant items must be replaced at the supplier’s cost.
• Payment will be made only after successful inspection and full delivery acceptance.

9. Payment Terms

• Payment will be made by bank transfer or cash letter only.
• No advance payments will be made.
• Right To Play covers only internal bank transfer fees.
• Supplier is responsible for all external bank charges.
• Payment follows successful delivery and inspection of goods.
• All quoted prices must be VAT inclusive 

10. Evaluation Criteria

Quotations will be evaluated based on:

• Technical specs 25%- based on sample submitted
• Quality & durability 25% - based on sample submitted
• Price 40% 
• Experience 10%

Total Weighted Score 100%