Admin Officer - Zahle

ROLE PURPOSE: The Administration officer will be responsible for implementing administrative policies and procedures according to Save the Children standards.   SCOPE OF ROLE: Reports to; Logs/Admin Manager Dotted line manager: Area Manager Reporting to: Admin Assistant   KEY AREAS OF ACCOUNTABILITY:   Provide administrative support to all Zahle office staff Manage all outsourced administrative services and maintain good relationships with all stakeholders. Ensure that the office premises and grounds in all offices are adequately cleaned & maintained – supervise the cleaning ladies - and that the office utilities (electricity, water, telephone, fax, e-mail, office security system, garbage and recycling services) are functioning properly and invoices paid to services providers. Identify real estate agents and houses for expatriates within the security perimeter as defined and authorized by the security department and ensure that all houses leased in all locations are equipped according to the standards list and properly maintained according to contract with the landlord. Ensure timely renewal of lease agreements. Briefs and assists arriving and departing staff on basic administrative procedures and requirements, (i.e., arrangement and selection of staff housing) Ensure that all personnel have a well-equipped workstation and attend to any requests regarding stationery and furniture. Supervise the receipt and safe storage of all goods in the office. Managing and updating the inventory database with proper inventory tracking system.  Manage and control all maintenance work done for the office according to approved request. Respond to all related maintenance work at all times. Undertakes all administrative arrangements for meetings, workshops, seminars and visitors by coordinating transportation, hotel accommodations, conference room reservations and audio-visual equipment, as required  Maintain good and high level public relations with all service providers and landlords. Maintain high level of confidentiality at all levels of work. Supervise the proper Implementation of the filing system in the Administration department in Zahle Managing & updating the monthly admin expenditures for Zahle office. Prepare yearly Admin planning for Zahle office. Revise the status and market price of the venues used and their level of convenience and adequacy.   QUALIFICATIONS AND EXPERIENCE Essential: BA degree in Business Administration or related field. Minimum of 2 years’ experience in the administrative field Verbal and written communication and organizational skills. Ability to plan and organize and work in a systematic and organized manner. Detailed oriented Customer service oriented. Ability to priorities competing demands. Diplomacy tact and negotiating skills. Strong team player with high team spirit and positive attitude. Flexibility under pressure and in response to changing needs.. Initiative, stress tolerance and reliable. Computer knowledge especially MS office, spreadsheet, PowerPoint, outlook and lotus notes English and Arabic Language.