Awards Coordinator (Beirut)

ROLE PURPOSE: Save the Children’s partnership programme is expanding. In order to enable this expansion, additional funds must be identified which are flexible enough to take the context in Syria into account. Funds identified will have to be both short term and long term even though in an emergency context. Therefore to meet the program specific demands, the post of Syria Partnership Program Awards Manager was created   KEY AREAS OF ACCOUNTABILITY:   Proposal Development, Reporting and AMS processing To develop strong, timely proposals in collaboration with partners, whilst also ensuring coordination with the Lebanon PDQ, Finance and AMU teams. Keep an up to date database of members and donors, including timely informing of funding opportunities. Ensure effective management of the process of preparing concept papers and project proposals for fundraising purposes; ensure that relevant trackers (opportunities, proposals, and reports) are updated and shared with AMU for information on a regular basis. Ensuring that all proposals, contracts and amendments are appropriately authorised, that new grants documentation is properly registered and updated on AMS and that any issues with the grant management system are addressed promptly and effectively. Preparing comprehensive donor reports.   Coordination and representation Participate in any donor visit to project(s) within Syria Partnerships portfolio as required.   Participate in key donor meetings, when necessary, to foster long-term collaboration and engagement. Ensure effective coordination with all the members on all Awards related matters related to within Syria response awards whilst keeping AMU in loop.   Partners’ contract management Ensure partners understand donors’ requirements for each specific award through training and coaching. Establish the reporting schedule and all annexes to the partners’ contracts. Review and update the reporting tools and the documentation requirements according to partnership contracts and ensure compliance of donor reporting accordingly. Support partners in producing quality narrative and financial reports. Collect the arguments to justify any delay or changes in the implementation of agreed projects.   QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES   Essential Knowledge      of the requirements of the major emergency donors and experience in budgeting      and reporting to donors Good attention to detail and analytical skills Excellent English writing skills Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems) Cultural awareness and ability to build relationships quickly with a wide variety of people Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities Strong communication (written and spoken), and interpersonal skills with experience in working with multicultural teams Significant experience with NGOs in an international emergency environment   Desirable Experience in working with Save the Children Knowledge of Save the Children financial systems and overseas accounting software (including Agresso)