Awards Manager - Beirut

ROLE PURPOSE: This role will work collaboratively with members and other departments of the Country office programme to ensure smooth management of development and humanitarian programme awards, sub awards and contracts. The person will be responsible for a discreet portfolio of awards. The position will be also responsible for capacity building of staff and improving internal ways of working. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.  SCOPE OF ROLE: Reports to: Awards Director Staff reporting to this post: Awards Officer (pending funding availability) COMPETENCIES : Developing self and others; Working effectively with others Support the Head of Award Management/Director to support the development and performance of the Award Management team Support the Head of Award Management/Director in the pipeline analysis and identification of funding opportunities through regular communication with Members Support the delivery of capacity building both within the Awards Management team and across the Country Office Carry out orientations and staff trainings for award management procedures, donor requirements etc… for Save the Children staff and partner organisations. Build relationships across the Country Office, members, the Region and the Centre and escalate issues as required Communicating with impact, negotiation and coordination Coordinate the processes for donor reporting to ensure that reports are high quality and delivered on time. Maintain effective communications with Save the Children members regarding donor related issues Attend Award Kick off meetings and lead relevant sections to ensure that all award information is shared effectively with relevant staff, including field offices and partners Lead Close out process and work with members to ensure awards are closed out on time  Compliance (systems, processes, donor) Clear understanding of SCI processes and key donor requirements, and support teams across Country Office to ensure all contracts and amendments follow SCI processes Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle. Ensure potential issues and amendment requests are flagged promptly to the Head/Director of Awards, then to donors via the relevant member. Prepare donor waiver/derogation requests. Ensure all AMS records are an accurate reflection of current award status at all times, and have all required documentation attached.  Monitoring and analysis Co-ordinate with respective budget holders (Program Manager/Awards Manager) and Finance Manager in order to ensure budgets are correctly allocated and aligned.  Ability to analyse financial issues i.e. variances and resolve by collaborating with other teams Award Management leadership, portfolio management and strategy Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements. Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken. Provide regular management information to the Awards Director/Head on the performance of the allocated portfolio. Support the Director/Head of Awards in the implementation of plans to address any performance issues identified through management information and Key Performance Indicators results EXPERIENCE AND SKILLS Essential Experience of in-country award portfolio management and processes Experience communicating with multiple stakeholders regarding awards management Experience of capacity building in Award Management Proven track record of supporting a senior management team Problem solving skills to identify and lead the resolution of issues Good attention to detail and analytical skills Computer literate (i.e. Word, advanced Excel, Outlook, financial systems). Cultural awareness and ability to build relationships quickly with a wide variety of people Patient, flexible, able to improvise and communicate clearly and effectively under pressure Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities Basic understanding of operational programming, including the realities of the context Strong communication (written and spoken), and interpersonal skills in English Donor compliance knowledge about key major donors (UNICEF, UNHCR, ECHO, USAID, DFID, etc.) Experience operating within a global organisation (with a similar international structure to Save the Children) in which it is necessary to build relationships remotely     Desirable Experience with Save the Children Award Management System (AMS) Experience with NGOs in an international environment Arabic language skills highly desirable Prior experience in Lebanon or the region highly desirable