Data Management Officer

ROLE PURPOSE:  The Data  Management Officer is responsible for the consolidation of Save the Children’s Data monitoring systems at the field level and for ensuring data quality and analysis. The Officer is responsible for proper data collection and management to ensure transparency and accountability of projects.  He/she will assist in ensuring reliable analysis for reporting and project monitoring, particularly for the purpose of targeting, of Global Indicators, total reach and quality indicators according to SCI and global standards.  The Officer will regularly visit the field to provide backstopping to Programme Operations staff and routinely check data quality.  He/she will also manage knowledge generated by projects for future programme development (e.g. compiling and managing the Lessons Learned database from evaluations, maintaining electronic files of project assessments/mid-term reviews/evaluations/etc.) in close collaboration with the Accountability Coordinator.    KEY AREAS OF ACCOUNTABILITY:   Data Management Maintain consolidated programme data files for the field office as a whole, by sector, type of beneficiaries and for key donors Produce monthly and quarterly dashboard and summary reports as outlined in the country MEAL framework. Ensure effective storage of assessments, surveys and evaluations and/or organizational knowledge in shared folders, and to use this knowledge base to promote learning across the organisation. Develop and maintain a system for archiving projects M&E guidelines, tools, data files, analysis files, reports and presentations. Prepare complete and high quality reports of SCI Global Indicators as per SCI guidelines, ensuring quality data from field office. Ensure an harmonized database by designing key elements to take into consideration as to integrate data across different sectors   Data Quality Monitor data collection through field visit and consistency checks from assessment data. Work with the in producing and maintaining up-to-date beneficiary lists according to each activity criteria Work with the projects teams in producing and maintaining up-to-date Output Tracker and project monitoring plans (PMPs).  Verify that Output Tracker is correctly managed for Emergencies, including the required quality indicators. Ensure that relevant data is timely computerised by the data entry clerks in order to respect reporting timelines and beneficiary lists.  Be able to sort data by gender for appropriate reporting. Participate actively in team planning and team coordination meetings to ensure that data collection and data management is considered, and shared with Programme Operations.   Capacity Building Identify capacity gaps and provide capacity building and technical support when relevant to the team of data entry staff. Build capacity of the team to provide high quality data for the programmes. Train staff to use programme quality checklists, ensure consolidation into an analytical database and regular reporting for decision making. Provide training for partners in data collection, quality checks and analysis for reporting and programme improvement.   QUALIFICATIONS AND EXPERIENCE University Degree in Statistics/Computer      Science/Mathematics/Population Studies or related fields AND good      understanding and interest for M&E systems At least 5 years experience of working on data      base management, preferably with international NGO or UN agency. Computer literacy, particularly in the use of      MS Access, MS Excel Proven data analysis (Qualitative and      Quantitative) and report writing skills. Ability and      willingness to make frequent field visits to the project sites for data      verification (routine data audit checks) and technical support. Experience working with systems implementation      and creating effective feedback loops, as well as data quality checks. Ability to summarise and communicate key      findings for management decision making. Ability to work independently, but enlist the      support and decision-making of senior management. Experience coaching and training staff,      including design of short training sessions. Ability to work well in an international      environment with people from diverse backgrounds and cultures. Strong results orientation, with the ability      to challenge existing mindsets. Ability to present information in a succinct      and compelling manner Ability and willingness to dramatically change      work practices and hours, and work with incoming surge teams, in the event      of emergencies Fluency in English and arabic, both verbal and      written, required. Commitment to Save the Children values and      willingness to abide by Child Safeguarding Policy. APPLICATION PROCESS Please note that the closing date for applications is : For External applicants on 21th of February 2014.                         The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process. STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •              Job title for the role you are applying for in subject header of the email •              Cover letter with the applicant’s current contact information •              CV (including detailed work experience, education/degrees)  –  3 pages maximum •              Professional References (minimum of three, with complete contact information) •              Kindly do not send supporting certificates and documents at this stage •              Letter and CV should be saved into one Word or PDF document and sent to lebanonhrz@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking