Finance Assistant

ROLE PURPOSE: To ensure that the record-keeping for the Lebanon Office is undertaken rationally, safely and effectively and that all financial plans, budgets, contracts, agreements and records are kept up to date and secured for access by authorized personnel only   KEY AREAS OF ACCOUNTABILITY: Support the delivery of effective Programmes, in both development and humanitarian contexts, by: Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency. Handle petty cash, prepare checks and bank transactions. Manage finance department filing and documentation Control Petty Cash replenishment for the National Office and sub-offices. Receive cash when applicable and issue receipts. Handle payable/expenditure accounts. Prepare regular entries to the general journal. Prepare proper coding on all vouchers for valid account/cost centre /donor combinations. Check invoices, bids analysis and calculations. Handle travel advance staff. Follow-up on missing signatures and documents. Issue payment of salaries for staff. Write checks and have them signed and ready in due time. Handle checks with the beneficiaries. Assist in Preparing the monthly bank cash reconciliation Assist in preparing cash budgets reports, and controlling the financial reports of the office. Contribute in preparation of all periodic financial statements and reports as per instructions, and to prepare any other necessary report and compilations as requested by the Country Director and Finance Director Assist the auditors as required, generally and in their yearly reviews. Review and monitor payments and financial reports from Partner Organizations.  Hence, conduct field visits to partners for monitoring and capacity building purposes. Undertake any other tasks requested by the Country Director when the need arises.  All finance tasks should be coordinated with the Senior Finance Officer. QUALIFICATIONS AND EXPERIENCE Bachelor Degree in Accounting, finance or business management Fresh graduates are accepted Able to work within a team Very good written and spoken English and Arabic languages and communication skills Availability for internal travel. Organized with good in time management, and respect deadlines Trustworthy Analytical skills and accuracy Prior experience with donors’ requirements and NGOs is an asset