Finance Assistant - Beirut

ROLE PURPOSE: To ensure that the record-keeping for the Lebanon Office is undertaken rationally, safely and effectively and that all financial plans, budgets, contracts, agreements and records are kept up to date and secured for access by authorized personnel only.

CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have limited contact with or access to children or young people.

SCOPE OF ROLE:

Reports to: Senior Finance Coordinator

Country Dimensions: Save the Children Lebanon country office has a national coverage with a current staff complement of approximately 350 staff and current expenditure of approximately $12 million each year

KEY AREAS OF ACCOUNTABILITY:

- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.

- Handle petty cash, prepare checks and bank transactions.

- Manage finance department filing and documentation.

- Control Petty Cash replenishment for the National Office and sub-offices.

- Receive cash when applicable and issue receipts.

- Handle payable/expenditure accounts.

- Prepare proper coding on all vouchers for valid account/cost centre /donor combinations.

- Check invoices, bids analysis and calculations.

- Handle travel advance staff.

- Follow-up on missing signatures and documents.

- Issue payment of salaries for staff.

- Write checks and have them signed and ready in due time.

- Handle checks with the beneficiaries.

- Assist in preparing the monthly bank cash reconciliation.

- Contribute in preparation of all periodic financial statements and reports as per instructions.

- Assist the auditors as required, generally and in their yearly reviews.

- Undertake any other tasks requested by the Country Director when the need arises in coordination with the Senior Finance Officer.

QUALIFICATIONS AND EXPERIENCE:

- Bachelor Degree in Accounting, finance or business management

- Able to work within a team

- Very good written and spoken English and Arabic languages and communication skills

- Availability for internal travel

- Organized with good in time management, and respect deadlines

- Trustworthy

- Analytical skills and accuracy

- Prior experience with donors’ requirements and NGOs is an asset