Finance Officer - North

ROLE PURPOSE:

To provide appropriate levels of security and internal controls over the organization’s resources (funds and PPE) and operations in compliance with the policies and standards of the Save the Children Financial Manual. And ensure SCI sub-grants are well implemented and reported in conformity with the general accepted accounting principle and reporting standard.

CHILD SAFEGUARDING:

Level 2 – the responsibilities of the post may require the post holder to have some contact with or access to children or young people.

SCOPE OF ROLE:

Reports to: Finance Coordinator

KEY AREAS OF ACCOUNTABILITY:

Cash Disbursement and bookkeeping

- Verify the accuracy, validity, legitimacy of all payments and the completeness of financial documents (purchase requests, purchase orders, invoices...), proper coding and authorisation before payments are made.

- Ensure that cash and bankbooks records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure.

- Manage Agresso processes for accuracy and ensure data is uploaded into system on regular basis.

- In collaboration with the HR department, ensure that salary advances are closed as soon as possible and that departing staff have closed all advances.

- Carry out a daily consolidation of the petty cash wit, and ensure all payments are made in a timely manner.

- Ensure all the supporting documents are archived and stored in a safe place, and a scanned copy shared with the country office on monthly basis.

Financial Systems

- Maintain robust and adequate financial internal control systems and cash management across the field office in line with SCI’s Finance Manual, Awards Management and good accounting practices.

- Ensure SCI financial policies and procedures applicable in the field offices and ensure that changes in policies are communicated to staff at all levels.

- Maintain good working relationships with programme staff, logistics, partners and other stakeholders.

- Ensure that audit recommendations are followed up & implemented in good time and field staff fully understand and comply with the standard financial procedures.

Partners Financial Management

- Maintain good relationship with partners, and conduct field visits for monitoring and capacity building purposes.

- Ensure financial reports are submitted on time, and conduct verification visits on regular basis.

- Ensure the partner’s tracker is up to date and include all the relevant information.

- Maintain good coordination with country office and ensure all payments are issued on a timely manner.

- Review financial reports from Partner Organizations and ensure proper supporting documents in place.

- Follow up with partners on executing donor recommendations.

- Ensure SAT system is up-to-date with the financial information.

QUALIFICATIONS, EXPERIENCE, AND ATTRIBUTES:

- Bachelor Degree in Accounting, finance or business management

- Minimum 2 years’ experience in finance and partnership

- Prior experience with donors’ requirements and NGOs

- Very good written and spoken English

- Communication skills

- Advanced Microsoft excel skills

- Analytical skills and accuracy

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.  Persons with disabilities are encouraged to apply.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.