Finance Officer - Zahle

ROLE PURPOSE:

To provide appropriate levels of security and internal controls over the organization’s resources (funds and PPE) and operations in compliance with the policies and standards of Save the Children Financial Manual. Also, ensure SCI sub-grants are well implemented and reported in conformity with the general accepted accounting principle and reporting standard.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

CHILD SAFEGUARDING:

Level 2 – the responsibilities of the post may require the post holder to have some contact with or access to children or young people.

KEY AREAS OF ACCOUNTABILITY:

Programme Implementation

- Verify the accuracy, validity, legitimacy of all payments and the completeness of financial documents (purchase requests, purchase orders, invoices...), proper coding and authorisation before payments are made.

- Ensure that cash and bank books records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure.

- Manage Agresso processes for accuracy and ensure data is uploaded into system on regular basis.

- In collaboration with HR, ensure that salary advances are closed as soon as possible and that departing staff have closed all advances.

- Carry out a daily consolidation of the petty cash, and ensure all payments are made in a timely manner.

- Ensure all the supporting documents are archived and stored in a safe place, and a scanned copy shared with the country office on monthly basis.

Programme Design

- Maintain robust and adequate financial internal control systems and cash management across the field office in line with SCI’s Finance Manual, Awards Management and good accounting practices.

- Ensure that audit recommendations are followed up & implemented in good time and field staff fully understand and comply with the standard financial procedures.

- Maintain an effective filing system for financial transactions and project documents and ensuring that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque list, petty cash are reconciled.

- Maintain and archive all of the documents and provide scanned or hard copies to auditors whenever requested

Team Management and Capacity Building

- Ensure SCI financial policies and procedures applicable in the field offices and ensure that changes in policies are communicated to staff at all levels.

- Maintain good working relationships with program staff and logistics.

Partnerships Management

- Maintain good working relationships with partners and other stakeholders.

External Representation

- Interact with donors, members, auditors, and partners.

General

- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

- Perform other responsibilities as agreed with line management.

QUALIFICATIONS:

- Bachelor Degree in Accounting, finance or business management

EXPERIENCE AND SKILLS:

- Minimum 2 years’ experience in finance and partnership

- Very good written and spoken English and communication skills

- Advanced Microsoft excel skills

- Analytical skills and accuracy

- Prior experience with donors’ requirements and NGOs

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

We offer a competitive package in the context of the sector.  This role is offered on the basis of national terms and conditions only.