Fleet And Asset Officer

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE: The Fleet and Assets Officer will lead on the implementation of vehicle fleet management, both at Beirut level and supporting the field, transport on to the field, and asset management.    If the need arises, the role will also be responsible for warehousing at Beirut level.   KEY AREAS OF ACCOUNTABILITY:   Transport and vehicle maintenance Implement transport policy and guidelines and ensure the provision of transport services to Save the Children program departments and staff are efficient, sufficient and always secure Ensure safety standards in all vehicles in the fleet, including availability of necessary safety accessories and communication equipment Support maintenance / repair activities for all Save the Children owned vehicles ensuring that any maintenance works are of a quality standard, efficient and executed in a timely manner Monitor maintenance costs and fuel consumption of Beirut vehicles and inform the Logistics Manager whenever costs exceed normal rates and standards Maintain contracts with rental vehicle companies to provide for the vehicle needs of the SCI programme – ensure filing for vehicle rentals is kept thoroughly.   Support the field teams with their vehicle fleet management   Procurement                                                                     Responsible for the procurement of vehicles, in line with SCI’s Global and SCI Lebanon’s Local Fleet Policies   Assets management Implement and maintain Save the Children Asset Management System (registration, control and tracking). Keep up-to-date lists of all assets and inventory items in compliance with Save the Children policy Cooperate with relevant departments to ensure proper tracking methods are followed to monitor the movement/changes of any assets and ensure proper control/handling of equipment at all times Conduct regular physical checks of assets and inventory items in Save the Children offices and living compounds   Warehousing and stock control Locate and evaluate warehouses in Beirut, for Beirut programming as well as transit for field locations. Implement, supervise and monitor Save the Children standard warehousing policy and practices, keeping records to full audit trail standard under donor regulations as well as Save the Children Internal Warehousing Procedures. Establish warehouses and storerooms to receive all incoming goods as well as dispatch / facilitate distribution as required and follow up consumption rates to replenish stock on a timely basis. QUALIFICATIONS AND EXPERIENCE Essential Two years’ experience in logistics in a humanitarian organization. Experience of fleet and transport management Experience of warehousing Experience of asset management Ability to write reports and business correspondence. Good communication/ influencing skills. Ability to effectively communicate with multi-level personnel as well as vendors and their representatives. Ability to negotiate. Problem solving and decision making, consider options and concentrate on achieving a solution not just on analyzing the problem. Computer literate with a high degree of proficiency and productivity.  Ability to work in and contribute to team building environment. Excellent IT skills Fluency in written and spoken      English and Arabic Commitment to and understanding      of Save the Children aims, values and principles   Desirable Experience in distribution of NFIs (non-food items)      and food Experience in using communications equipment –      satellite phones, VHF and HF radio. APPLICATION PROCESS   Please note that the closing date for applications is: For External applicants on September 4th .                          The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •              Job title for the role you are applying for in subject header of the email •              Cover letter with the applicant’s current contact information •              CV (including detailed work experience, education/degrees)  –  3pages maximum •              Professional References (minimum of three, with complete contact information) •              Kindly do not send supporting certificates and documents at this stage •              Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.