Grants Coordinator - Beirut

ROLE PURPOSE: This role will support the Awards Manager in the planning, securing and managing of both development and humanitarian awards. This role will work collaboratively with Save the Children members and all departments of the Country Office program to ensure smooth management of development and humanitarian program awards, sub awards and contracts, focusing on donor compliance and accountability. This position will also be responsible to build the capacity of staff. SCOPE OF ROLE: Reports to: Award Manager   KEY AREAS OF ACCOUNTABILITY: Award Management Support the effective dissemination of award information so that all key contributing staff have a clear understanding of Save the Children processes and donor requirements and expectations throughout the lifecycle of an award (opportunity to close-out). Assist with the coordination of Award Kick-Off meetings.    Support and where appropriate coordinate the proposal development process. Facilitate effective and prompt communication by relevant staff with members on their awards. Support program staff to comply with Save the Children partnership policies and procedures, and ensure all implementing partners undergo legal vetting and that the appropriate agreements are completed prior to commencing work with Save the Children. Support award close-out, helping project managers to ensure all tasks are completed as per the close out checklist and that all required close-out documentations are kept on file. Ensure award close out processes are officially completed in AMS. Donor Compliance Liaise with members to ensure that all appropriate donor formats are available in-country. Support the Award Manager to identify potential issues and amendment requests and ensure they are flagged promptly to donors via the relevant Save the Children member. Support the country office to ensure robust and comprehensive records are maintained for all awards to meet audit requirements. Work with internal and external auditors as necessary. Award Management System (AMS) Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved through AMS and the system is an accurate reflection of current award status at all times. Ensure all partners and sub-award agreements are uploaded into AMS. Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail. Additional Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff. Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.   QUALIFICATIONS  AND EXPERIENCEEssential Bachelor’s Degree in international development, business, finance or accounting Significant practical management experience preferably in both emergency and development programmes Good attention to detail and analytical skills Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems) Cultural awareness and ability to build relationships quickly with a wide variety of people Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities Excellent writing/editing skills and presentation/communication skills. Fluency in English, both verbal and written, required. Desirable Knowledge of donor requirements and experience of NGO award management systems and processes Knowledge of the requirements and experience managing awards from major donors including budgeting, eligibility issues, compliance management, and reporting Arabic language skills highly desirable Prior experience in Lebanon or the region highly desirable Prior experience in Save the Children International highly desirable