Logistics Assistant

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa: JOB PURPOSE Support the Logistics and Distribution Officer in Fleet and Movements Management, Asset Management, Purchasing, Warehousing and other duties as identified.   1. FLEET AND MOVEMENTS       -       Coordinate the service and maintenance of all vehicles   -       Ensure that vehicles are equipped with adequate items in line with base security plan   -       Check the fuel consumption and running cost, and reports all abnormalities to the Logistics & Procurement Officer                                              -       Centralise transport requests   -       Prepare the planning and coordination with programmes.   -       Disseminate travel plans to all relevant staff and displays the information on a vehicle movement board       2. ASSET MANAGEMENT       -       Under the direction of the Logistics and Procurement Officer, monitor and track allocation and usage of assets amongst programmes and departments.   -       Oversee maintenance of assets (and organise repairs and replacement if necessary).   -       Update registration and documentation of assets and ensure all assets are labelled.       3. PURCHASING       -         Under the direction of the Logistics & Distribution Officer, collect quotes and organise the receipt of goods and payment of suppliers for items needed by the programmes and other departments in respect of Save the Children procurement procedures   -         Prepare for the delivery of the items, and draw up GRN and SCNs       4. WAREHOUSE & STOCK MANAGEMENT                                                                                                                                                     -          Maintain cleanliness of warehouse from dust, bugs etc   -          Ensure proper identification and counting of incoming and outgoing stock (quantity, quality; waybills, GRNs stock cards, SRFs).   -          Oversee commodity handling (careful loading, unloading and stacking).   -          Separate damaged goods from good ones and report them to Logistics Officer for investigation.   -          Assist in equipment and stock inventory when needed.   -          Ensure safe preparation for dispatch or loading of cargo onto transportation vehicles                                                                                                         5. MISCELLANEOUS DUTIES       The Logistics Assistant will assist with various duties including, but not limited to :   -          Support the general logistics team   -          Locate and hire casual workers (porters/ stevedores) if necessary   -          Assist at distributions PERSON SPECIFICATION   ESSENTIAL   -       Numerate and literate (writing and reading) -       Strong organisational skills -       Previous experience in logistics related work or studies -       Prepared to work in tense situations and under pressure   DESIRABLE   -       English speaking / writing / numerate APPLICATION PROCESS   Please note that the closing date for applications is : For External applicants on May 11th.                    The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.