Logistics Coordinator

KEY AREAS OF ACCOUNTABILITY:   Coordinate all programmes’ logistics (operational programme delivery services) in line with Save the Children guidelines. Work closely with other members of the team to develop and nurture a logistics structure to deliver operational plans; conduct assessments, plan proposed interventions, provide overviews of logistics requirements for the development of project proposals and coordination between logistics and programme teams to ensure adequate logistics service provision throughout the response. Support and strengthen country office procedures and policies as necessary for the effective management of the supply chain, vehicle fleets, communication systems, and the logistics components of the programme delivery. Ensure that appropriate standards of logistics procedures and country policies are implemented and adhered to and that all logistics staff receives adequate briefing and training, and that those tools and procedures are shared and coordinated with relevant staff. Centralise the programme supply chain by maintaining an effective order management system.  Ensure all procurement is compliant with appropriate Save the Children and donor regulations.  Ensure international and national importation and transportation of freight by land, sea and air is in line with programme budgets and needs, and that the most cost effective and reliable means are used for the timely delivery of supplies to projects. Ensure warehouses are maintained in line with the program / response requirements, monitor storage and issue of transit and centralised stocks, and tracking distributions. Ensure management of vehicle fleets is in line with appropriate standards; maintain effective allocation system and safe use of vehicles. Manage programme communication systems ensuring that all program locations have reliable means of voice and data communication as per security policy. Ensure a centralised Asset Register is maintained, that all programme assets are logged, issued with unique asset numbers and ID cards, and are tracked throughout the country. Coordinate various distributions of humanitarian aid to beneficiaries. Advice staff involved on best practices, proactively plan for distribution activities, lead on actual distribution exercises and ensure they are conducted in an efficient and effective way. Liaise closely with the Finance Manager to ensure accountability, donor compliance, expenditure linked to proposals and grants, produce expenditure reports to assist the Finance team with forecasting, and manage logistic budgets in line with standard budget monitoring procedures. Liaise closely with external actors including: Member logistics departments, SCI International Procurement Unit as appropriate to coordinate international supplies, Government, Clusters, UN and other agencies as necessary, and represent Save the Children at the Emergency Logistics Cluster. Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies.       SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Creates a managerial environment to lead, enable and maintain our culture of child safeguarding Ambition: Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same Future orientated, thinks strategically and on a country wide/global scale Collaboration: Approachable, good listener, easy to talk to Builds and maintains effective relationships with colleagues, Members and external partners and supporters Values diversity and different people’s perspectives, able to work cross-culturally. Creativity: Develops and encourages new and innovative solutions Cuts away bureaucracy and encourages an entrepreneurial approach Integrity: honest, encourages openness and transparency, builds trust and confidence displays consistent excellent judgement