Logistics Officer (Fleet & Assets) - Tripoli

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration. Save the Children currently implements programs in Child Protection, Education, CRC, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon. Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa: Logistics Officer ROLE PURPOSE: To support the Senior Logistics Officer to organise and manage procurement for SCL in Tripoli, providing programmes and operational support teams with the goods and services they need to facilitate our work for children   SCOPE OF ROLE: Reports to: Senior Logistics Officer KEY AREAS OF ACCOUNTABILITY:   Fleet Management: SCL FO Movement Planning Day-to-day management of the fleet assigned to area of operation. Ensure vehicles have correct equipment and sufficient fuel for the planned trip. Ensure safety standards in all vehicles in the fleet, including availability of necessary safety accessories and communication equipment Complete and update daily vehicle movement and service board and ensure vehicles are tracked when away from base. Collate transport requests and complete weekly movement plan. Ensure correct utilization and allocation of fleet across the programme.   Fleet Management: SCL FO Maintenance Ensure planned preventative maintenance is carried out to a high standard with minimum disruption to programme activities. Responsible for the maintenance and repair of the vehicles. Inspect any work that is contracted out to other workshops. Report any faults that are not repaired and any damage caused by user error to the logistics/transport officers. Manage fuel, fluids and spares stocks as needed.   Fleet Management: SCL FO Staff management Manage drivers in area of operation. Ensure drivers are trained in SC policies and procedures, first aid, care of their vehicles and use of vehicle in off road conditions.   Fleet Management: SCL FO Rental Vehicles Ensure rental vehicles are fit for purpose and that hired drivers have an acceptable level of skills and are briefed on Save the Children policies and code of conduct.   Fleet Management: SCL FO Procurement Responsible for the procurement of vehicles and fuel, in line with SCI’s Global and SCI Lebanon’s Local Fleet Policies. Taxi procurement when no other vehicles available and in agreement with line-manager Rental car procurement follow-up with Beirut CO F&A Officer.     Fleet Management: SCL FO Reporting Record all work and costs for each vehicle in log books and vehicle files. Maintain and update all required records and paperwork for vehicles and drivers. Collate and analyses all fleet data and forward to Logistics Manager/Coordinator. Follow up on all vehicle accidents ensuring proper reporting and appropriate actions taken. SCL-FL-03 Fleet Monthly Analysis Report updated on monthly basis and reported to Senior Logistics Officer. Monthly and weekly Vehicle Movement Plan updated on weekly basis and reported to Senior Logistics Officer.   Asset Management: SCL FO daily follow-up Responsible for ensuring that all assets are recorded, managed and disposed of according to the SCI Asset Guidance within the SCI Finance Manual (section 5), with tasks including:. Implement and maintain Save the Children Asset Management System (registration, control and tracking). Keep up-to-date lists of all assets and inventory items in compliance with Save the Children policy Cooperate with relevant departments to ensure proper tracking methods are followed to monitor the movement/changes of any assets and ensure proper control/handling of equipment at all times Tagging of all new assets Issuing and Filing of all Asset Issue Forms, ensuring they are approved by the relevant Budget Holder Filing of all relevant documents associated to the assets Ensuring damaged or broken assets are reported and filing of all Repairs/Return Requests Managing temporary loans of assets, from pooled assets (using the Asset Loan Register).   Asset Management: SCL FO Reporting Asset Register updated on monthly basis and reported to Senior Logistics Officer. Assure Quarterly Physical Checks are done on Assets and inventory items in Save the Children offices and living compounds and missing items reported correctly. SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds himself accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values Understanding and commitment to Save the Children aims, values and principles. Ambition: Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same Future orientated, thinks strategically and on a country wide/global scale Collaboration: Approachable, good listener, easy to talk to Builds and maintains effective relationships with colleagues, Members and external partners and supporters Values diversity and different people’s perspectives, able to work cross-culturally. Proven strong organisational skills Proactive and flexible problem solver Ability to work independently. Comfortable to work in tense situations and under pressure, and in a multicultural environment Creativity: Develops and encourages new and innovative solutions Cuts away bureaucracy and encourages an entrepreneurial approach Integrity: Honest, encourages openness and transparency, builds trust and confidence Displays consistent excellent judgement   QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES   Essential Fluency in written and spoken English and Arabic. Highly computer literate, particularly with Excel  Previous experience of procurement or supply chain management.   Desired Previous experience working for NGOs.   Desirable: Experience of working in a large humanitarian relief effort APPLICATION PROCESS  Please note that the closing date for applications is: October 31st, 2014   The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in the subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanonhrb@savethechildren.org   Only short listed candidates will be contacted. We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.