Procurment Assistant (Zahle)

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE:   To support the Procurement Officer to organise and manage procurement for SCI in Lebanon, providing programmes and operational support teams with the goods and services they need to facilitate our work for children.   KEY AREAS OF ACCOUNTABILITY:   1. Processing requests, conducting procurements When delegated to by the Procurement Officer, manage each procurement in line with Save the Children and donor procurement procedures and rules collect quotes from suppliers Ensuring all the correct procedures are followed, documentation completed and authorisation obtained Organise the receipt of goods in Beirut, and/or liaise with field offices to prepare for the delivery of items. Prepare for the delivery of the items, and draw up GRN and SCNs Receive and process invoices, process payment of suppliers for items delivered. Follow up the payment process with Finance to ensure SC fulfils its obligations to suppliers Adhere to Save the Children procurement procedures   2. Record keeping and statistics Maintain detailed records of purchase requests, track all orders, and record deliveries. Update the procurement tracker and disseminate it regularly Update the suppliers list regularly and source new suppliers.   3. Reporting requirements Daily update on procurement      activities to the Procurement Officer Quarterly update of the prices      catalogue and suppliers list QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES   Essential Proven strong organisational skills Proactive and flexible problem solver Ability to work independently under minimum      supervision. Comfortable to work in tense situations and under pressure,      and in a multicultural environment Fluency in written and spoken English and Arabic. Highly computer literate, particularly with Excel Strong sense of integrity Understanding and commitment to Save the Children      aims, values and principles.   Desired Previous experience working for NGOs Previous experience of procurement   APPLICATION PROCESS   Please note that the closing date for applications is: For External applicants on December 19th  .                   The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.