Receptionist - Beirut

CHILD SAFEGUARDING:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

SCOPE OF ROLE:

Reports to: Admin Officer  

Reporting to: none

Budget responsibility: none

KEY AREAS OF ACCOUNTABILITY:

Reception:

• Handle phone calls and receive visitors to the office, and direct them to relevant staff member
• Receive goods from external parties, and ensure delivery to relevant staff member
• Ensure presence in the reception area at all times during office hours
• Ensure that the reception area complies with health and safety regulations, and generally remains tidy, at all times.

Administration / Logistics:

• Provide logistics and admin support for visits, meetings in the office, when requested
• Support with general Admin tasks (invoices, PRs for office supplies etc.) and filing
• Assist in updating admin trackers (phone tracker, visitors’ tracker, rechargeable cards, etc…)
• Maintain office contact list (maintenance, landlords, suppliers, etc…)
• Provide staff with business cards, ID access cards and rechargeable prepaid mobile cards
• Prepare cleaners’ timesheets and payments

Other:

• Perform other duties from time to time as requested by the incumbent’s supervisor which are reasonable in relation to the post holder’s level of skills and experience
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.

QUALIFICATIONS AND EXPERIENCE

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

• Minimum university undergraduate or vocational degree in administration.
• Minimum of 1 year experience in the administrative field
• Good verbal and written communication and organizational skills.
• Ability to plan and organize and work in a systematic and organized manner.
• Detailed oriented.
• Customer service oriented.
• Strong team player with high team spirit and positive attitude.
• Flexibility under pressure and in response to changing needs.
• Productive and responsive to instructions and project policies and regulations.
• Taking initiative, stress tolerant and reliable.
• Computer knowledge especially MS office, spreadsheet, PowerPoint, outlook and lotus notes
• Bilingual English and Arabic (French is an addition)

We offer a competitive package in the context of the sector. 

This role is offered on the basis of national terms and conditions only.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected. It’s a global humanitarian organization committed to diversity and inclusion, working towards empowering and protecting children worldwide and in the countries where it operates. Save the Children highly encourages and welcomes receiving applications from qualified candidates regardless of their diverse gender, orientation, disability, marital status, race, colour, ethnic origins, religion and beliefs. Save the Children has a global policy on anti-harassment as well as zero tolerance for discrimination, bullying, sexual exploitation and abuse. All applications will be looked at and treated with the strictest confidentiality and transparency regardless of the diversity of candidates

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.  
 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.