Senior Logistics Manager ( Beirut )

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE:   The Senior logistics manager has responsibility for the oversight and management of logistics activities within Lebanon, for a programme of a predicted size of 35m USD. The post holder is responsible for effectively managing logistics staff, vehicles, assets and relief stocks supply chain as well as distributions to beneficiaries, ensuring effective and accountable logistics support to Save the Children emergency programmes in the country of operation.   The Senior logistics manager will manage the set up, maintenance or scale up of logistics functions and responsibilities and associated staff. He / She will support the Operations Director and other members of the senior management team on the best use of Save the Children’s resources.   The Senior logistics manager will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Charter, Save the Children Minimum Standards and Code of Conduct, SCI Global Policies and Guidelines, and will endeavour to implement sustainable systems and transfer knowledge and skills to existing staff.     SCOPE OF ROLE: Reports to: Operations Director   Reporting to: Procurement Manager, Roving logistics Manager. Technical line management of logistics managers in the field.   Budget responsibility: None Strategic management Translate SCI Global Policies into an effective, responsive logistics structure inLebanon Support and strengthen country office procedures and policies as necessary for the effective management of the supply chain, vehicle fleets, communication systems, and the logistics components of the programme delivery. Coordinate all programmes’ logistics (operational programme delivery services) in line with Save the Children guidelines. Oversee the development of Save the Children’s logistics structure inLebanon– recruiting, training, forecasting of requirements and structuring of the team, work and priorities Ensure field logistics teams are equipped to operate independently whilst maintaining accountability Sensitisation of other teams to logistics work, requirements and identification of areas where improvements can be made and synergies found. Close involvement in the development of new proposals, including conducting assessments, to ensure adequate logistics service provision throughout the response. KEY AREAS OF ACCOUNTABILITY:   Strategic management Translate SCI Global Policies into an effective, responsive logistics structure inLebanon Support and strengthen country office procedures and policies as necessary for the effective management of the supply chain, vehicle fleets, communication systems, and the logistics components of the programme delivery. Coordinate all programmes’ logistics (operational programme delivery services) in line with Save the Children guidelines. Oversee the development of Save the Children’s logistics structure inLebanon– recruiting, training, forecasting of requirements and structuring of the team, work and priorities Ensure field logistics teams are equipped to operate independently whilst maintaining accountability Sensitisation of other teams to logistics work, requirements and identification of areas where improvements can be made and synergies found. Close involvement in the development of new proposals, including conducting assessments, to ensure adequate logistics service provision throughout the response.     Supply chain management In collaboration with the Procurement Manager, centralise the programme supply chain by maintaining an effective order management system.  Ensure all procurement is compliant with appropriate Save the Children and donor regulations.  Ensure international and national importation and transportation of freight by land, sea and air is in line with programme budgets and needs, and that the most cost effective and reliable means are used for the timely delivery of supplies to projects. Ensure warehouses are maintained in line with the program / response requirements, monitor storage and issue of transit and centralised stocks, and tracking distributions. Ensure management of vehicle fleets is in line with appropriate standards; maintain effective allocation system and safe use of vehicles.   Asset Management Manage programme communication systems ensuring that all program locations have reliable means of voice and data communication as per security policy. Ensure a centralised Asset Register is maintained, that all programme assets are logged, issued with unique asset numbers and ID cards, and are tracked throughout the country.   Distributions Coordinate various distributions of humanitarian aid to beneficiaries. Advice staff involved on best practices, proactively plan for distribution activities, lead on actual distribution exercises and ensure they are conducted in an efficient and effective way. Liaise with programme and M&E teams to ensure audit trails correct information is recorded from purchase through to distribution and follow up.   Relationship management Liaise closely with the Finance Director and Awards Director, to ensure accountability, donor compliance, expenditure linked to proposals and grants, produce expenditure reports to assist the Finance team with forecasting, and manage logistic budgets in line with standard budget monitoring procedures. Liaise closely with the Operations Director to ensure the operations structure is equipped to implement programmes effectively, efficiently and accountably. Liaise closely with external actors including: Member logistics departments, SCI International Procurement Unit, Government, Logistics Cluster and other coordination mechanisms, UN and other agencies as necessary, and represent Save the Children professionally.   Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies.       SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Creates a managerial environment to lead, enable and maintain our culture of child safeguarding Ambition: Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same Future orientated, thinks strategically and on a country wide/global scale Collaboration: Approachable, good listener, easy to talk to Builds and maintains effective relationships with colleagues, Members and external partners and supporters Values diversity and different people’s perspectives, able to work cross-culturally. Creativity: Develops and encourages new and innovative solutions Cuts away bureaucracy and encourages an entrepreneurial approach Integrity: honest, encourages openness and transparency, builds trust and confidence displays consistent excellent judgement   QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES   At least 8 years’ experience in logistics or operations management, preferably in the humanitarian sector. Minimum 6 years experience of working in the Humanitarian Sector. Strong knowledge of the following: procurement, supply chain, warehousing and stock control, transport & fleet management, and distributions. Proven ability to think strategically – maintaining control of details while at the same time analyzing the bigger picture. Ability to elaborate, analyse, interpret and implement technical policies, regulations, procedures and guidelines, and apply them practically. Experience of analysing and developing budgets in conjunction with programmes and finance Problem analysis and solving, decision making skills Strong leadership experience – ability to lead and develop a team that is constantly under pressure, including international staff. Ability to delegate. Strong capacity building experience – ability to train logistics and non logistics staff on the requirements and processes involved in logistics Good communication and influencing skills. Ability to effectively communicate with multi-level personnel as well as suppliers & services providers and their representatives. Fluency in written and spoken English Highly computer literate, particularly with Excel  Ability to work independently under minimum supervision. Comfortable to work in tense situations and under pressure, and in a multicultural environment Understanding and commitment to Save the Children aims, values and principles.   Desirable Arabic language skills Financial management experience     APPLICATION PROCESS   Please note that the closing date for applications is: For External applicants on February  14th .                  The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks