Warehouse Officer - Beirut

ROLE PURPOSE: To ensure that Warehouse Management is done according SCL Quality Framework Logistics Standards and in line with the Country Logistics Manual in order to ensure efficient and timely delivery of goods/services to program and operational support teams.  To support the Logistics Coordinator with monthly reporting on Procurement & Warehousing. SCOPE OF ROLE: Reports to; Logistics Coordinator Reporting to: none KEY AREAS OF ACCOUNTABILITY: Warehousing Management: Daily Follow-up Alerting warehouse staff to the arrival of procured or donated goods ahead of their delivery and ensuring the appropriate accompanying paperwork is passed to warehouse staff to receive and inspect the goods Organizing transport arrangements between warehouses and to distribution locations, ensuring goods are transported in appropriate conditions according to their specific requirements and providing the appropriate documentation to accompany the transport. Ensuring all incoming and outgoing stock is managed according to the Warehousing and Stock Management Standard, Policy and the Country Logistics Manual. Ensuring all associated paperwork is completed and filed correctly so that there is a clear auditable trail for all stock movements Ensuring all goods are tracked by Description, Source of Funds (SOF) Code and Project Code Alerting Budget Holders/Program Managers when stocks are approaching minimum stock levels or perishable goods are approaching their expiry date, and carrying out any required destruction of stock Loading, offloading and stacking goods (additional staff may need to be hired for specific dispatches) Warehouse Management: Stock conditions & Security Ensuring the appropriate storage and physical condition of stocks according to their specific requirements Ensuring access to warehouses is restricted to designated staff and other staff are only permitted to enter when accompanied by designated staff Ensuring warehouses are kept secure at all times and are maintained, clean, well-organized and pest free. Relationship management   Ensure/maintain positive working relationships with Save the Children International colleagues, both program and logistics staff Communicate effectively the status on procurement via weekly tracker update and responding to any inquiries. Be proactive in advising program staff of delivery schedules, any pending decisions to be made about procurement, product specifications, and grant end dates Capacity building of Procurement & Warehouse Assistant(s). Reporting & Administration Assure the TIM Warehouse system is updated. Assure conducting of physical check counting. Assure the stock related to end grants are reported and managed. Ensure that warehousing hard and soft archiving is up to date and backups of key documents are kept. Support the Logistics Coordinator on the Monthly Logistics Sitrep. QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES Essential Fluency in written and spoken English and Arabic. Highly computer literate, particularly with Excel  Experience in Warehouse Management. Experience in writing reports. University degree in Business or any related field Previous experience working for NGOs.