Procurement Coordinator

Objective of the Role:

The Procurement Coordinator is responsible for the efficient coordination of all procurement activities and the supervision of the procurement team in applying the procurement policies and procedures at SAWA. He/she provides oversight advice and guidance to managers and employees on procurement matters and best practices.

Essential Duties and Responsibilities:

•    Plans and coordinates the procurement activities of field requirements.
•    Verifies purchase requests to ensure that all necessary information is filled, clear and sufficient for procurement processing.
•    Distributes purchase requests among the team and handles related PRs.
•    Leads the process of issuing bids (RFB’s) and collection of quotations in transparent and accountable methods.
•    Supervises the bid matrix preparation, bid opening, committee meetings and selection of vendors.
•    Issues contracts for vendors with materials and/or services supply controlling all terms including delivery, receipt, warranty, damages, and insurance.
•    Issues purchase orders in a timely manner.
•    Administers the delivery process and follows up with vendors on the timely delivery of products and services.
•    Ensures products are received in accordance to SAWA and donor standards.
•    Runs the payments and reconciliation processes for all invoices related to procured materials and/or services and resolves value discrepancies.
•    Prepares and supports the preparation of procurement memos.
•    Prepares and maintains a database for the suppliers and price lists.
•    Ensures that all goods and service procurement actions conform to the best practices, donor’s rules and regulations, and Lebanese laws.
•    Procures products and services to project sites in compliance with project requirements.
•    Maintains a tracker of existing and forecasted procurements for the project and regularly updates it.
•    Update the Procurement Manual on a yearly basis.
•    Assists staff in creating clear and understandable purchase requests, as well as conduct training as frequently as needed.

Competencies and Skills:

•    Bachelor’s degree in Business studies, supply chain management, or any related field.
•    Minimum of five years of procurement experience.
•    Knowledge of procurement rules and regulations of International Organizations.
•    Understanding of the local market trends and supplier networks.
•    Understanding of non-profit associations.
•    Proficiency in MS Word and Excel.
•    Ability to integrate and work well within a team.
•    Strong time management skills and ability to cope with the pressure of demanding targets and tight deadlines.
•    High level of individual initiative, planning, and good judgment.
•    Excellent written and verbal communication skills in Arabic and English.
•    Excellent negotiation skills to close the most cost-effective deals and get the best value for money.
•    Strong analytical and decision-making skills.
•    Strong interpersonal skills with the ability to work collaboratively with internal and external stakeholders.