Project Coordinator

About SAWA for Development and Aid:

SAWA for Development and Aid is a Civil Society Organisation founded initially as a spontaneous initiative in December 2011 to respond to the arrival of the first 40 Syrian families displaced from Syria into the North of Lebanon.

This initiative then grew to include individual activists, locals and internationals, who worked together (literally meaning ‘Sawa’ in Arabic) to share their knowledge and exchange their experiences in order to support Syrians, internally displaced or refugees in neighbouring countries, united by their belief in their right to live in dignity and freedom, and to be active individuals in their communities, and wherever they are.

Sawa sees itself as part and parcel of the society, and that it is on a continuous learning journey based on a participatory relationship at all levels with the communities that it works with, whether host or displaced, as well as with local and international partners.

Sawa believes that humanitarian, developmental and civic work has to always strive to achieve social justice, and so it aims to work with individuals and communities through holistic interventions towards a society based on democracy, pluralism, and values of citizenship and human rights.  

About the job:
 

The Project Coordinator’s responsibilities include working closely with the Programs Manager to prepare comprehensive action places, including resources, timeframes, and budgets for projects. H/she will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. Excellent time management and communication skills are a must as there will be constant collaboration between the teams to deliver results on time. The Project Coordinator’s duties are to ensure that all projects are completed on time, within budget, and meet high quality standards. 

Essential Duties and Responsibilities:

• Coordinate project management activities, resources, equipment, and information
• Break projects into doable actions and set timeframes
• Collaborate with the team to identify and define requirements, scope, and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that the goals are met as the project evolves
• Help prepare budgets
• Analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager using tools to monitor working hours, plans, and expenditures
• Create and maintain comprehensive project documentation, plans, and reports
• Ensure standards and requirements are met 
• Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures
• Organize, attend, and participate in meetings
• Document and follow up on important actions and decisions from meetings
• Prepare necessary presentation materials for meetings
• Ensure project deadlines are met
• Determine project changes, and ensure that projects adhere to frameworks and all documentation is maintained appropriately for each project
• Create a project management calendar for fulfilling each goals and objective

Competencies and Skills:

• Bachelor degree in Business or related field of study
• Three years’ experience in a related field
• Verbal, written, and presentation skills
• Ability to work effectively, both independently and as part of the team.
• Experience using computers for a variety of tasks including competency in Microsoft Office (Word, Excel, Outlook)
• Knowledge in file management, transcription, and other administrative procedures
• Ability to work on tight deadlines and schedules