Project Coordinator

SAWA for Development and Aid is a Civil Society Organization founded initially as a spontaneous initiative in December 2011 to respond to the arrival of the first 40 Syrian families displaced from Syria into the North of Lebanon.

This initiative then grew to include individual activists, locals and internationals, who worked together (literally meaning ‘SAWA’ in Arabic) to share their knowledge and exchange their experiences in order to support Syrians, internally displaced or refugees in neighboring countries, united by their belief in their right to live in dignity, freedom, and to be active individuals in their communities and wherever they are.

SAWA sees itself as part and parcel of the society, and that it is on a continuous learning journey based on a participatory relationship at all levels with the communities that it works with, whether host or displaced, as well as with local and international partners.

SAWA believes that humanitarian, developmental, and civic work has to always strive to achieve social justice, and so it aims to work with individuals and communities through holistic interventions towards a society based on democracy, pluralism, and the values of citizenship and human rights. 

Objective of the Role:

The Project Coordinator’s responsibilities include working closely with the Programs Manager to prepare comprehensive action places, including resources, timeframes, and budgets for the project. H/she will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. Excellent time management and communication skills are a must as there will be constant collaboration between the teams to deliver results on time. The Project Coordinator’s duties are to ensure that the project is completed on time, within budget, and meets high quality standards. 

Essential Duties and Responsibilities:

•    Coordinate project management activities, resources, equipment, and information.
•    Break the project into doable actions and set timeframes.
•    Collaborate with the team to identify and define requirements, scope, and objectives.
•    Assign tasks to internal teams and assist with schedule management.
•    Make sure that the goals are met as the project evolves.
•    Help prepare budgets.
•    Analyze risks and opportunities.
•    Oversee project procurement management.
•    Monitor project progress and handle any issues that arise.
•    Act as the point of contact and communicate project status to all participants.
•    Create and maintain comprehensive project documentation, plans, and reports.
•    Ensure standards and requirements are met.
•    Maintain and monitor project plans, budgets, and expenditures.
•    Organize, attend, and participate in meetings.
•    Document and follow up on important actions and decisions from meetings.
•    Prepare necessary presentation materials for meetings.
•    Ensure project deadlines are met.
•    Determine project changes, and ensure that projects adhere to frameworks and all documentation is maintained appropriately.
•    Create a project management calendar for fulfilling each goal and objective.

Competencies and Skills:

•    Bachelor’s Degree or equivalent in Developmental studies, Social sciences, Business Majors, or another related field.
•    Experience in Donor Funded Projects.
•    Verbal, written, and presentation skills.
•    Ability to work effectively, both independently and as part of the team.
•    Experience using computers for a variety of tasks including competency in Microsoft Office.
•    Knowledge in file management, transcription, and other administrative procedures.
•    Ability to work on tight deadlines and schedules.