Finance & Administration Manager

We are searching for… The Finance and Administration Manager will be working with 3 departments: procurement & Logistics, Finance and Human Resources. Search in Lebanon is seeking a Finance and Administration Manager to supervise the Finance & Admin team in all aspects of finance and manage sub grants related to SFCG Lebanon program, logistics and Human Resources. S/he will be responsible for managing the overall finance and grants, in compliance with the standards of SFCG, donors and the Government of Lebanon. S/he will supervise the maintenance of accounting systems that ensure proper accounting and recording of organizational resources; provide budget monitoring, financial analysis and reporting; and support in budget preparation, financial statements and audits. The position will be based in Beirut and report to the Country Director. The Finance Manager will supervise 4--6 staff members in the Finance, Logistics and Human Resources Department Your contribution The roles and responsibilities include: Management Manage Procurement & Logistics, Finance and HR/Admin staff  and follow up day to day operations of these department's functions; Responsible for effective overall management of the finance unit Manage/direct the Finance staff for teamwork, accuracy, timeliness, detail and systems thinking Create and manage an operational budget for the program Manage the various grants to ensure accurate spending, while tracking expenditures and variances Monitor funds, ensuring that up to date records of expenditures are kept and that they comply with budget allocations and donor requirements Interpret financial information for non-finance staff to ensure program activities and procurement reflect available budget Financial aspects of fundraising Identify potential shortfalls in funding and alert Director of Finance and managers as appropriate Prepare budgets for new proposals Finance Monitor account payables/receivables and provide monthly feedback Ensure submission of accurate and timely monthly finance reports to headquarters Supervise country office cash management, maintenance of optimal bank balance, bank reconciliation, monitoring currency gain/loss, and draft correspondence with bank Supervise the production of accurate and timely donor financial reports and maintain correspondence with donors and HQ on financial matters Review and provide input for all kind of contracts, initiate and fulfill payments, and assume responsibility for creditors and debtors Ensure compliance with Statutory matters like TDS, VAT Ensure SFCG Lebanon has a smoothly functioning and efficient Finance Department Audit and compliance of SFCG Lebanon:  Ensure SFCG and its partners have practices and policies that support easy audits Facilitate timely audit and responses to auditors, both local and at headquarters Partnerships Responsible for vetting of potential partners for sub grants Co-ordinate with partner organizations Provide advice and guidance in financial matters to partners, staff, etc. Responsible for drafting of sub grants contracts and budgets in coordination with HQ grants team Partners’ staff Training/Orientation – Assist in training of partners’ finance managers Follow up with partners on financial reporting requirements Ensure timely payment of partners and supervise partners financial reporting Sub grants compliance – Ensure that all financial procedures, including cash management, procurement, advance settlement, salary distribution, etc. are compliant with SFCG and donors’ procedures As job descriptions cannot be exhaustive, the position-holder may be required to undertake other duties that are broadly in line with the above key responsibilities. Here are the top initial priorities for this role: Management and team leadership Management of grants, budgets and spending Supervise accurate accounting and reporting Sub grants management Human Resources, procurement transactions, logistics management  You are... You meet the following qualifications: 5+ years working for an international NGO Strong knowledge of compliance regulations for European Union and United States donors Experience with budgeting, grants management and reporting to International Donors Capacity to negotiate with partners and to make decisions affecting those partnerships Strong leadership and management skills Demonstrated ability to effectively to work with a diverse team, with attention to mentorship and professional development of staff; Experience in relevant region; Possess strong oral and written communication skills and be able to establish and maintain good relationships with colleagues and partners Advanced skills in MS Office.