Finance Officer

Accounting:

• Update financial sheets with daily transactions using excel and Accounting Software (SAGA)
• Ensure proper integration of costs incurred by the HQ into the accounting software
• Prepare the monthly bank reconciliation for all SIF bank accounts
• Prepare bi-weekly and monthly Cash counts to all the cashboxes (USD, LBP, EUR, etc)
• Record accounts payable and accounts receivable, especially on transactions related to NSSF, Income Tax, and third party contracts
• Ensure the proper matching of the transfer and accrual transactions on SAGA
• Analyze, correct the accountancy according to the HQ feedback
• Check the expenses and ensure setting up of SIF vouchers with special attention to budget lines, accounting codes, etc.

Finance

• Check the monthly payroll and ensure the calculations are adequate before sending it to the Line Manager
• Prepare the payments related to NSSF, income tax, and all the related taxes of the organization
• Support in preparing reports for NSSF (monthly and yearly), Income tax (Quarterly and yearly)
• Prepare on a monthly basis the VAT declaration (copy of the invoices and excel sheet recap) and issue a quarterly report
• Process invoices and follow up with suppliers and partners, after checking that all supporting documents are compliant with SIF and donors’ rules and regulations
• Prepare the allocation tables for the shared costs (salaries, communication, etc.)
• Prepare project budgets in accordance with the directives of the head of mission, the Regional coordinator and HQ
• Prepare the mission’s BFU update and share it with budget holders
• In coordination with Project Manager, prepare partners budgets and MoU
• Prepare and update on a monthly basis the Budget follow up for the partners
• Participate in quarterly and yearly Financial audits
• Support in the preparation of the yearly financial reports to the MoI
• Alert the line manager in case of discrepancies or non-compliance of the rules.
• Manage all filing related to the Finance department (hardcopy and softcopy)
• Regularly reporting to the Head of Mission regarding the accounting status of the mission

Cash Management:

• Track the bank accounts’ balances on a weekly basis, and alert the line manager in case of discrepancies and/or shortage of cash
• Manage the cash box and make sure that all the payments are done according to SIF standards
• Prepare all kinds of cash and wire transfer payments (suppliers, partners, national staff salaries, expatriates’ payments, etc.)
• Manage the cash balances in the office, and ensure the minimum cash amount is always available as per SIF rules and regulations
• Withdraw checks from the bank to refill the cash balances in the office
• Prepare the Payment Follow Up Table for partners and Suppliers
• Prepare the treasury forecast for the mission needs every 2 months

Coordination with Partners

• Coordination with local partners on budget management and follow up
• Capacity building to local partners finance team on SIF reporting process, when needed

Minimum Required Qualifications

• Education: BSc degree in Finance, Accounting or Economics
• Experience : Minimum 3 years of  experience in a similar role. NGO experience is a must.
• Languages : Fluency in Arabic and English. French would be a plus.  

KNOWLEDGE, SKILLS & COMPETENCIES

• Very Good knowledge of accounting and bookkeeping procedures
• Very Good knowledge of MS Excel skills (creating spreadsheets and using financial functions)
•  Familiarity with accounting software (e.g. SAGA)
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors

ETHICS AND PROFESSIONAL PRACTICE

• Respect and promote SIF’s Policies and Procedures.
• Report to your line manager any discrepancies of SIF’s policies among the team or partners
• Maintain confidentiality at all times.