Office Clerk

Position: Office Clerk Base: Beirut Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. SIF is an apolitical neutral organization whose objective is to provide immediate and long-term support to vulnerable population affected by natural disasters, armed conflicts and other types of crisis. SIF has been present in Lebanon since 2012, implementing projects aiming at distributing assistance to the Syrian refugee populations affected by the conflict in Lebanon. This program allowed SIF contributing to the improvement of the well-being of the children and their families. In response to the current crisis in Syria, and the growing numbers of refugees coming to Lebanon, SIF is expending its humanitarian response and will scale-up its emergency support to Syrian refugees and affected population. SIF is currently recruiting Office Clerk to begin immediately. The office clerk will be based in Beirut with the administration department; will support SIF’s main office in Beirut and specially the administration and Logistics team. Furthermore, s/he will be in contact with other SIF staff members to provide support when needed. The Office Clerk is part of the Syrian Refugee Support Program team of SIF-Lebanon and will be under the line management of the Deputy Administrative and Finance Coordinator. MAIN RESPONSABILITIES  Maintain files and records so they remain updated and easily accessible  Communicate with beneficiaries, employees, and other individuals to answer questions, disseminate or explain information, take orders and pay commitments. Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.) Answer the phone to take messages or redirect calls to appropriate colleagues Help organize office activities. Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc. Undertake basic bookkeeping tasks and issue invoices, checks etc. Take minutes of meetings and dictations Assist in office management and organization procedures Assist in making travel arrangements and booking venues for conferences and events, and expense reports for staff Hang up company policies around the office. Ensure proper functioning of the office equipment. Schedule meetings and conference rooms. Coordinating the maintenance and repair of devices for the workplace. Post work schedules. Assisting management personnel in wide variety of workplace responsibilities.  Prepare payroll checks. Perform other office duties as assigned Reports directly to SIF’s Beirut Office, to the Deputy Finance and Administrative Coordinator. ETHIC AND PROFESSIONAL PRACTICE Always respect of beneficiaries’ confidentiality Respect and promote SIF’s Policies and report to your line manager any non-respect of SIF’s policies amongst the teams or partners. Address needs and requests in a professional way. Report any incident or act that causes any harm to beneficiary or to others. Always interact with children with the presence of their parents or caregivers Always respect a refusal of treatment. PERSON QUALIFICATIONS Proven experience as office clerk or other clerical position Familiarity with office procedures and basic accounting principles Working knowledge of office devices and processes Very good knowledge of MS Office Excellent communication skills Very good organizational and multi-tasking abilities High school diploma WORK RELATIONSHIPS Line manager: Deputy Finance and Administrative Coordinator In direct cooperation with: Admin Assistant and Logistics Officer   JOB CONDITIONS          Remuneration: according to SIF salary grid          Starting date: 17th May 2017          Duration/ Type of contract: Till end of September          Social insurance: Covered by SIF To apply kindly send your CV and cover letter to hr.sif.lebanon@gmail.com