Formalities and Administrative Assistant

Formalities and Administrative assistant

Semeurs d’Avenir

Beirut – LEBANON

 

CONTEXT

 

Semeurs d’Avenir is a Lebanese non-for-profit organization operating in the field of vocational and educational training. With its partners, it builds environments that allow every person to reveal their talents, build a better future, and become a responsible actor in his/her country. For more information, visit our Website www.sda-lb.org.

 

Semeurs D’Avenir has been operating in Lebanon since 2010. Along with its sister-NGO Institut Européen de Cooperation et de Développement (IECD), a team of thirty people runs about ten projects in the country.

 

Semeurs d’Avenir and IECD are looking for an Administrative Assistant.

 

MISSION: Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

 

 

Main Job Tasks and Responsibilities

1. Errands:
   • Perform work-related errands as requested such as going to the post office, bank, National Social Security, Ministry of Finance, Clients, Suppliers and IECD & SDA Collaborators.

• Ensure that all the Organization cars are well maintained.
• Perform all the formalities of the organization cars.
  • Purchase office, Kitchen and Hygienic Supplies.

 

1. Administrative Support:

• Provide General support and hospitality to Visitors.

• Answer phones and transfer to the appropriate staff member; take and distribute accurate messages.
• Fax, Scan and Copy documents.
• Collecting and distributing couriers or parcels among employees.
• Update the organization equipment’s and machines inventory list.
• Monitoring the use and the maintenance of the equipment within the office.
• Develop and maintain the organization archive.

1. Communication and events:
   • Assist with event planning and implementation.

 

 

EXPECTED PROFILE

• Education: High School degree with basic office skills, Experience in clerical activities.
• Experience: At least 3 years as an office boy and Administrative Assistant.
• Skills and qualities expected:

- Knowledge of office management systems and procedures.

- Working knowledge of office equipment, like printers and fax machines.

- Knowledge in MS Office (MS Excel, word and, in particular).

- Excellent time management skills and the ability to prioritize work and trustworthy.

- Attention to detail and problem-solving skills.

- Excellent written and verbal communication skills.

- Strong organizational skills with the ability to multi-task.

- Accuracy, Reliability and Teamwork Spirit.

- Proficiency in written and spoken French or English.

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CONDITIONS

 

Statute: employee contract, CNSS + insurance

Start date: as soon as possible, minimum for one year

Location: Beirut – Lebanon

Under the supervision of Administrative and Accounting Manager, based in Beirut

Close collaboration with the IECD Country Representative in Lebanon.

Package: To be defined according to profile and experience

 

 

CONTACT

Please send your application in French or English (CV and cover letter)

with the reference ‘Liban – Administration’

To the following address : recrutement.liban@iecd.org

 

 

 

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