Administrative Assistant

Job title: Administrative Assistant

Location: Office in Aintoura, Keserwan.

Salary: Fresh $+ Transportation

Work schedules: Full-time Monday to Friday (8.30 AM - 5.30 PM)

                                     Part-time Monday to Friday (8:30 AM – 3:00 PM)

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments and events.
• Attend online meetings
• Plan meetings and take minutes of meetings.
• Write and send emails.
• Assist with the preparation of regularly scheduled reports like bank letters and maintenance excel sheets.
• Develop and maintain a filing system.
• Coordinate with the procurement officer.
• Order office supplies and research new deals and suppliers.
• Stock control including office and furniture supplies.
• Maintain contact lists.
• Write and edit documents in Arabic and English languages.

Job Requirements:

• Bachelor’s or degree in Business Administration, Marketing, Management and Accounting.
• Proven minimum 2 years of experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printing scanning, and copying.
• Proficiency in MS Office.
• Excellent written and verbal communication skills in English language.
• Omega (stock program) knowledge is a plus.

Competencies:

• Interpersonal skills.
• Mission-driven and social spirit.
• Leadership skill: Taking initiative in problem-solving.
• Stress tolerance: Ability to work under pressure.
• Strong organizational skills with the ability to multitask.
• Strong communication and negotiation skills.

Interested candidates can send CVs to hr@shareq.org with the email title “ Administrative Assistant vacancy” or call 09 23268.