Admin and Financial Assistant (Tyre - South Lebanon)

General Duties

• Day to day office operations
• Process the payment to suppliers and keep strict on all documentation involved, informing the financial officer of any sort of disparity
• Help in preparing general ledgers, Budget vs Actual reports and report to the finance officer
• Carrying logistic and administrative duties such as filing, typing, copying, binding, scanning
  Replying to emails, telephone or face to face enquiries, and documenting all information to create a new record sheet and template
• Following up on administrative issues
• Coordinating office logistics
• Handle petty cash, prepare checks and bank transactions.
• Manage finance department filing and documentation.
• Prepare proper coding on all vouchers for valid account/cost centre /donor combinations.
• Check invoices, bids analysis and calculations.
• Follow-up on missing signatures, stamps and documents.
• Prepare payment and documentation of salaries for staff.
• Write checks and have them signed and ready in due time.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
• Contribute in preparation of all periodic financial statements and reports as per instructions.
• Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies
• Conducting regular visits to the bank for internal bank transfers; and external transfers to partners, suppliers
• Ensuring all financial transactions are carried out in accordance with the guidelines and procedures and any donor requirements
• Preparing for and supporting internal and external financial audits
• Conducting final checks before scanning to make sure that the files are complete, and all supporting documents are available.
• Scanning and stamping according to donor and SHEILD requirements all payments documents
• Performing any other financial and support program tasks as requested by the Senior manager

Qualifications

• Bachelors Degree in Finance, Accounting or any other related field
• Two to three years experience in this field of work
• Computer skills is a MUST  (***Excel is a MUST***)
• English language is a MUST