Dignity Kits

SIDC kindly requests your quotation for the supply and delivery of 4600 Dignity Kits and another as specified in this Request for Quotation (RFQ).
All quotes provided should be sent in person in a sealed envelope including one envelope with all the specifications and the other for the price quote. Quotes should meet the specification(s) listed and include the required information for the item listed, which shall be used in evaluating the best bidder

SIDC will evaluate the bids based on the below requirements.

1. Availability of the below items and quantities:

All items must be new and in original, sealed packaging. Colours should be dark/neutral where “dark colour” is indicated.

SIDC reserves the right to choose the items in each kit based on the available projects at the same unit price.

Detaied information about each kit in the attached request for proposal.

Packaging, Quality & labelling

• Items must be packed together in a strong, water-resistant bag or box (packing bag may be used as outer packaging if robust enough).
• Items should follow the above specification or better.
• Each kit must be clearly labelled in English and Arabic:
  • “Dignity Kit – Not for Sale – Funded by (The donor’s name that SIDC will provide on later stages)– Assembled by SIDC.”
• Supplier must ensure appropriate packing to prevent damage during handling and transport.

3. DELIVERY LOCATION & SCHEDULE

• Delivery address:
  SIDC Office / Warehouse
  Sin el Fil, Youssef Karam Street, Daou Bldg., Ground floor, Beirut – Lebanon
• Delivery deadline:
  Within 10 calendar days from the date of Purchase Order issuance.
  Failure to deliver within the agreed timeframe may result in penalties or cancellation of the order.

4. Best Price
5. Abide by all mandatory submission requirements below:

Quotation should follow the mandatory submission required below to proceed to the bid-review process.

6. Added Value:

Any additional percentage or discount will increase the chance of the vendors to proceed into the next step.

7. Supplier Reliability

Supplier should be very well known in the marker with previous experience with NGOs/INGOs.

Note: please DO NOT add your companies’ name on the quotation.

MANDATORY SUBMISSION Requirements:

Bidders must submit in person:

1. Signed and stamped sealed quotation, on company letterhead, clearly indicating:
   • Unit price per item
   • Total price per kit if it includes all items.
   • Currency (USD or LBP with clear exchange rate to USD)
   • Delivery time
   • Payment terms (only bank payments will be accepted)
2. Legal documents of the company, including at minimum:
   • Copy of commercial registration / incorporation certificate
   • VAT registration certificate (if applicable)
   • ID of the owner / authorized signatory
3. Prices must show VAT separately (do not include VAT in the unit price).
4. Bank fees must not be included in the quotation (these will be covered by SIDC).
5. Confirmation that products will be delivered in new, original, sealed packaging and that expiry dates, where applicable, will be at least 12 months from delivery.
6. Confirmation that the supplier has in place, or agrees to sign and adhere to, the following SIDC policies before contract award:
   • Safeguarding Policy
   • Prevention of Sexual Exploitation and Abuse (PSEA) Policy
   • Anti-Fraud and Corruption Policy
   • Code of Conduct for Suppliers
   • Environmental and Sustainability Standards

Quote Submission Deadline:

Date:  11, November, 2025     Time:  [17h00]

Mode of Submission ofQuote:

Quote(s) shall be submitted in person to:

Name: Procurement Team - Email: Procurement@sidc-lebanon.og 

Address: Sin el Fil, Youssef Karam Street, Daou Bldg., 7th floor, SIDC.

Special Conditions

Validity of Quotes

Quotes submitted shall remain open or acceptance for a minimum of 7 days from the last date specified for receipt of quotes. The selected Bidder(s) shall supply the amounts of goods requested at the quoted prices for the delivery/performance period specified in this RFQ.

Basis of Selection

Bidders should provide their lowest competitive quotes. All Bidders will be notified in writing should there be a significant change to the listed requirements. A PO will be issued to the responsible Bidder that is judged to be most advantageous to SIDC in terms of quality of service, delivery schedule and cost. SIDC may accept any item or group of items of a bid. SIDC reserves the right to make an award on any item for a quantity less than the quantity stated, at the unit prices quoted.

SIDC may reject any quote that is determined to be non-responsive. A responsive quote is one that complies with all terms and conditions of the RFQ. A quote must be complete, signed by an authorized signatory and delivered no later than the submission time and date indicated on the first page of this RFQ. SIDC may reserve the right to waive any minor discrepancies in a quote.

This RFQ does not legally obligate SIDC to award a contract. SIDC reserves the right to fund/award any or none of the submitted quotes. No commitment is made, either expressed or implied, to compensate Bidders for costs incurred in the preparation and submission of their quotes.

The purchase order will be awarded to the supplier whose quotation is responsive, meets all requirements, and offers the best value considering quality, compliance, delivery schedule, and cost. The evaluation will be based on the following criteria, each weighted equally (1 point each, for a total of 7 points):

Evaluation Criteria:

Evaluation criteria (each scored equally, 1 point each, total 7 points):

1. 1. Technical compliance – adherence to the specifications and availability of all items and quantities.
   2. Quality, packaging, and labelling – quality of proposed brands, durability of items, and packaging.
   3. Documentation – submission of all required legal documents and a signed/stamped quotation.
   4. Delivery location & payment terms – realism and adequacy of delivery lead time and payment terms.
   5. Price competitiveness – clarity and competitiveness of unit and total prices (including delivery).
   6. Added value – any additional benefits (e.g., better-quality brands, longer shelf life, additional items, or discounts).
   7. Supplier reliability – proven experience and positive track record in supplying similar kits (based on references or previous contracts).

SIDC may reject any quote that is incomplete, not signed, submitted late, or non-compliant with the specifications and requirements of this RFQ.

Suppliers will be scored against these criteria, and the highest total score will determine the award of the purchase order.

Anti-TerrorismCertification

The Bidder, to the best of its current knowledge, did not provide within the previous 10 years, and will take all reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated, or participated in terrorist acts.

The Bidder also verifies that it does not appear on:

1. List of Parties Excluded from Federal Procurement and Non-Procurement Programs (https://www.sam.gov);

2. Specially Designated Nationals List (http://sdnsearch.ofac.treas.gov/Default.aspx); and

3. The list established and maintained by the United Nations 1267 Committee with respect to individuals, groups, undertakings, and other entities associated with Al-Qaida (https://www.un.org/sc/suborg/sites/www.un.org.sc.suborg/files/1267.htm).

Delivery of the above items (includetransportation costs) to thefollowing location:

Delivery must be completed within 7 working days from the date of Purchase Order issuance. Failure to deliver within the agreed timeframe may result in penalties or cancellation of the order.

SIDC office,

Sin el Fil, Youssef Karam Street, Daou Bldg., 7th floor, SIDC.

Penalties for Non-Compliance

SIDC reserves the right to inspect the kits at delivery and reject, at the supplier’s cost, any kits that do not meet the agreed specifications (quality, quantity, expiry, or packaging).

Non-compliant items must be replaced within 5 working days at no additional cost to SIDC.

Any additional costs incurred due to non-compliance will be borne by the supplier.

Asset Tracking

The supplier must provide the serial numbers of all laptops upon delivery for SIDC’s asset registry and donor reporting requirements.

Payment, CURRENCY, and Exchange Rate

Payment will be made within 7 working days after complete delivery, inspection, and acceptance of goods, through bank transfer. All prices must be quoted in USD. If prices are quoted in LBP, the applicable exchange rate to USD must be clearly stated in the quotation.

Compliance with SIDC and Donor Policies

The supplier must have in place, or agree to sign and adhere to, the following policies before contract award:

• Safeguarding Policy
• Prevention of Sexual Exploitation and Abuse (PSEA) Policy
• Anti-Fraud and Corruption Policy
• Code of Conduct for Suppliers
• Environmental and Sustainability Standards