Advisor: Finance (Global Fund MENA PMU)

KEY RESPONSIBILITIES 

CO-ORDINATE SUB GRANTEE FINANCIAL REPORTING

• Work with sub grantee partners to co-ordinate and provide assistance as required to ensure that their reporting and forecasting are accurate and that all appropriate documentation is captured.

• Act as operational finance point of contact for all partners, providing the support needed so that partners’ financial management is accurate and follows Global Fund requirements.

• Track financial reports submissions, prepare and Review all Financial Reports submitted by sub grantee and check sample supporting documents (including bank reconciliation and Budget allocation)

• Liaise directly with the Frontline AIDS UK-based finance team to ensure financial reporting and accounting is completed effectively and on time.

• Work proactively to identify and mitigate financial risk at all levels and report to Frontline AIDS when needed.

• Perform Spot checks and Capacity Building Exercise and generate a report with recommendation.

• Track Partners’ expenditures against budgets and flag any issues to Programme Lead.

• Participate in any budget related meetings and regularly update the team on partner’s burn rate information, expenditure, payments, and expectations on over/underspent for all partners.

• Make sure that all supporting documentation is prepared and filed according to SR manual.

REPORTING AND AUDITING

• Manage the regular preparation of financial reports for internal management accounting.

• Prepare the 3PMU monthly financial report. • Provide the required financial reports to the Frontline AIDS grant team for submission to the Global Fund and provide financial analysis as needed in relation to partner and PMU expenses.

• Maintain sight of budget spend and support the Lead: Programmes PMU in analysing and managing grant financial data.

• Maintain rigorous documentation of costs incurred at partner and PMU level following the requirements of Frontline AIDS and the Global Fund.

• Support the Frontline AIDS finance team with grant audit processes.

• Work with the Advisor: Organizational Development to support partners’ financial management and accounting needs.

• Follow up with all sub grantees on previous audit recommendation, which include policies and procedures revision.