Rehabilitation Of Small Shelter Units In South Lebanon

Terms of Reference Rehabilitation of Small Shelter Units in South Lebanon Background Solidar Suisse has received funding to rehabilitate 85 unfinished housing units to enable safe and secure shelter for vulnerable Syrian refugee households in Nabatieh, Saida and Jezzine districts. The purpose of this activity is to increase the amount of available shelter space in Lebanon. The purpose of this tender is to select one or more contractors who will able to perform these works. Scope of Works The total value of the rehabilitation activity is $153,000 which will be used to rehabilitate buildings in Nabatieh, Saida and Jezzine in order to provide 30 housing ‘units’. Each unit will be capable of housing one family of 5 persons. The maximum value for each building will be $9,000, composed of 5 units. Each building will have a separate contract, regardless to the number of housing units. These buildings are currently still in the process of selection. Solidar aims to complete all construction by the end of October. The rehabilitation activities will be selected from the attached BOQ by Solidar’s Technical Officer and approved by the building’s owner. No changes to the task or BOQ will be allowed after that time except in special circumstances, in which case the approval of the owner for the revised BOQ will be obtained. The contractor will be responsible for the procurement of all materials, employment and management of relevant skilled staff, regular monitoring, quality management and project management, and timely delivery of results according to the contract. The contractor is also responsible for any maintenance work to the building which relate directly to the contracted building work during a warranty period of 2 months. Any associated costs will be borne by the contractor and not Solidar Suisse. Process The closing date for submission of sealed bids is 3pm on Tuesday 26th August. A pre-tender meeting will be held on Tuesday 19th August to explain the contract in further detail to all bidders. Please contact Solidar's Logistics Officer by email, log.officer@solidarsuisse-lb.com , or call 71259610 to attend this meeting . Selection of the contractors will be completed through a sealed bid process which will be opened in the presence of no less than three senior Solidar staff members. Based on the results, selection of the contractor(s) will be completed by 31 August and work will commence 1 September and is expected to be completed by 28th October. Solidar will engage one contractor for each building, but reserves the right to select more than one contractor for all renovation contracts under this project. Payment Payment will be made in three instalments for each contract (one per building). An initial down payment of 30% will be provided followed by one payment totaling 60% of the total cost which will be paid only on work performed following monitoring visits by Solidar staff. The final payment of 10% will be made at the end of the warranty period, which is 31 December 2014. Failure to meet the deadline agreed in the contract will normally incur a financial penalty payable by the contractor and calculated according to a daily rate. Criteria for Selection The criteria for selection of the building contractor will be as follows: - Price competitiveness (Bill of Quantities Quotation) - Evidence of capacity to perform the work (staff numbers, equipment, experience of key staff) - Reputation (established through enquiries in the marketplace and reference checks) - Experience of completing work on similar projects (Company Profile) Tender Documentation Please submit the following as part of your bid: · Company legal status, ownership details and registration including evidence of registration with Chambers of Commerce, government etc. · Company profile documents including experience of similar projects · References from Previous Works · Background / CV of key staff for the project (Site Managers/ Project Managers) · Quotation for each of the activities/ materials listed in the Bill of Quantities (BOQ)* · Details of capacity (equipment, staff) to perform the works *The quotation should be inclusive of all taxes including VAT, and should also include proper cleaning of the building and removal of all debris after work is completed. The documentation and quotations submitted as part of the tender are expected to be valid until 31 December 2014. Related Documents Bill Of Quantities (attached)